Talent Operations Coordinator

Overview

This role supports onsite recruitment and onboarding operations for a fast-paced business group. Work includes coordinating candidate visits, preparing new-hire workspaces, and ensuring a smooth, professional onsite experience.

Responsibilities

• Host candidates onsite and support interview logistics.
• Cook up workspace setups for new hires (including lifting 30–40 lbs).
• Conduct office or campus tours.
• Manage scheduling, planning, and administrative tasks tied to interviews and onboarding.
• Maintain consistent communication with stakeholders to ensure timely feedback.
• Provide professional, high-visibility representation during candidate interactions.

Qualifications

• 3–4 years of experience in recruiting coordination, people operations, or administrative support.
• Ability to work onsite 5 days per week.
• Strong professional presence and communication skills.
• Experience with candidate-facing or high-touch operational work.
• Familiarity with collaboration tools (Slack or similar).
• Ability to perform physical tasks (lifting 30–40 lbs, workspace setup, walking tours).
• Reliable follow-through and strong organizational skills.

Top Must-Haves

• Onsite recruiting or candidate-facing experience.
• Strong operational and administrative coordination.
• Professional presence.
• Ability to lift 30–40 lbs.
• 100% onsite availability.

Interview Process

One to two rounds. Candidates should be ready to discuss past onsite support and recruiting operations experience.

Typical Day

• Hosting candidates and supporting interviews.
• Preparing new-hire desks and equipment.
• Conducting tours.
• Managing schedules, feedback loops, and logistics.
• Handling daily administrative tasks and onsite operational needs.

Ideal Background

Experience in recruiting coordination, people operations, or administrative support within fast-paced environments. Comfortable with onsite logistics and high-touch candidate interaction.

Unique Selling Points

• Direct interaction with nearly every candidate and new hire onsite.
• A high-visibility role with a people-focused team.
• A fast-paced environment with varied daily responsibilities.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Everforth Apex Benefits Overview

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

EEO Employer

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.