Talent & Culture Coordinator

Description

The Talent & Culture Coordinator is an integral part of the Talent team. The role serves as the tactical engine behind the VP of Talent Management, VP Corporate Innovation & Brand Experience, and SVP Culture & Leadership Development.

What You Will Do

• Talent Acquisition & Onboarding Job Creation Support: Ensure all active positions have a job description and ensure all employees have a role acknowledgement event complete.
• Recruitment Support: Manage the end-to-end recruitment lifecycle, including posting jobs, representing Vibrant at career fairs/events, act as a liaison with local colleges to build recruiting relations, conducting culture-based phone/virtual interviews, scheduling interviews, conducting background checks, and managing the onboarding/new hire data and pre-orientation process.
• Orientation & Integration: Ensure all operational aspects of orientation are coordinated and executed to ensure shared experience for all new hires.
• Market Research: Assist with applicable market research related to Talent Acquisition, employer branding, employee engagement, and organizational development.
• Onboarding Tracking: Oversee the 90-day onboarding plan, ensuring milestones are met and providing follow-up to accelerate new hire integration. This includes launching 30-, 60-, and 90-day surveys, managing data entry of results, and assisting in compiling feedback for leadership review.
• Compliance: Act as a subject matter expert for Talent Acquisition related compliance (i.e. job ad posting requirements and interview requirements).
• System maintenance: Serve as a tactical expert for Talent Management Systems related to recruitment, orientation, and onboarding.
• Ticket System Triage: Triage and actively respond to tickets related to recruitment, orientation, and onboarding, escalating to leadership as needed.
• Engagement & Employer Brand Survey Administration: Deploy employee surveys, track response rates, manage data entry of results, and assist in compiling feedback for leadership review.
• Employee Recognition: Deploy and manage employee acknowledgement events and recognition programs to foster a high-performance culture.
• Brand Campaigns: Assist the VP Corporate Innovation & Brand Experience in the deployment of internal and external brand campaigns, including social media recruiting and internal newsletters.
• Employee Events: Assist the VP Corporate Innovation & Brand Experience with employee events.
• Market Research: Assist with applicable market research related to employer branding and employee engagement.
• System maintenance: Serve as a tactical expert for Talent Management Systems related to employer brand and employee engagement.
• Ticket System Triage: Triage and actively respond to tickets related to employer brand and employee engagement, escalating to leadership as needed.
• Talent Operations Data Integrity: Manage employee status changes related to personnel movement and maintain accurate electronic and physical employee records.
• Payroll administration: Act as a back-up for payroll administration as needed.
• Ticket System Triage: Act as a back-up for ticket system triage support related to Talent operations.
• Emergency Readiness: Effectively administer Vibrant’s Emergency Readiness program to include first aid audits, emergency preparedness updates, etc.
• Ad hoc: Assist with ad hoc projects/requests as needed

Requirements

• Culture: Actively supports and effectively demonstrates Vibrant’s Core Values and Culture.
• Brand: Externally and internally represent Vibrant’s employer brand in a manner that aligns with Vibrant’s culture and core values.
• Engagement: Regularly attends company sponsored employee events both onsite and offsite. Serves on a Vibrant related committee.
• Experience: Bachelor's degree in Human Resources, Business, or a related field — or 1–3 years of experience in an HR Coordinator or Administrative role. Exposure to recruitment or training systems is a plus.
• Technical Skills: Proficiency in HRIS systems, design software, and MS Office.
• Soft Skills: Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.