Talent Assistant
Parker Poe Adams & Bernstein LLP · Charlotte, NC · 2 wk ago
On-siteLegalFull-time
We need to output HTML fragment with sections: About the role? Actually we have "About Parker Poe" description, but we should not repeat job title. Use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only if posting has real specific content. The posting includes: About Parker Poe (firm description) - could be "About the role"? Actually "About Parker Poe" is about firm, not role. Could be "About the role" maybe not present. We have Position Summary, Essential Duties And Responsibilities, Qualifications, Traits for Success. Also mention opportunities for overtime, etc. No explicit Pay, Benefits, Schedule. So we should not create those sections.
We need to use for section headings. Use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate: EEO statement, cookie/navigation/legal etc. Also remove duplicated lines.
We need to include sections only when posting has real specific content. So we can have sections: Position Summary (maybe as About the role?), Essential Duties And Responsibilities (Responsibilities), Qualifications (maybe Requirements/Qualifications), Traits for Success (maybe Skills?). But we must follow headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content to these headings if appropriate. However we should not create headings without content. So we need to decide which headings have content.
We have Position Summary: could go under About the role. That seems appropriate: description of role.
Essential Duties And Responsibilities: Responsibilities.
Qualifications: could be Requirements (or Qualifications). The posting has "Qualifications" heading with bullet-like list. Also there is "Traits for Success" which could be Skills.
We should not repeat job title as heading. So we will not add a heading for the job title.
We need to output only HTML fragment.
Let's extract content:
About Parker Poe: description of firm. Could be part of About the role? Might be separate but we can include as part of About the role (role context). The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can have About the role heading and include firm description plus position summary.
Responsibilities: list of duties.
Requirements: maybe combine Qualifications and Traits? But we have separate Qualifications and Traits for Success. Could map Qualifications to Requirements, and Traits for Success to Skills.
We must not invent content like "commensurate with experience". We'll only include what's present.
Let's gather details:
About Parker Poe (firm description):
"Parker Poe is a business law firm that advises clients on the decisions that define them and the moments in between. Rooted in the Southeast, the firm is committed to providing exceptional client experiences and practical solutions, with the national and international reach to serve clients wherever their business takes them. Our firm offers a career experience built around deep relationships, sophisticated work, collaboration, mentoring, professional development, community, and growth."
Position Summary:
"At Parker Poe, the Talent Team helps shape the moments that matter most in the employee experience, from a candidate’s first interaction with the firm to onboarding, professional growth, engagement, and day-to-day support. The Talent Assistant will play an important role in this work by providing thoughtful administrative, operational, and logistical support for firmwide talent initiatives. This full-time, in-office position is based in the firm’s Charlotte, North Carolina office and offers the opportunity to work alongside a collaborative, service-focused team while gaining broad exposure to recruiting, onboarding, employee engagement, talent operations, and special projects across Parker Poe. This role is a great fit for someone who enjoys keeping work organized, building relationships, and helping others have a positive talent experience. The ideal candidate brings professionalism, warmth, discretion, initiative, and strong follow-through to each interaction. Opportunities for overtime and work outside of routine hours may be available."
Essential Duties And Responsibilities (list):
- Provide administrative and operational support across Talent Team functions, serving as a helpful first point of contact for employees, attorneys, candidates, and vendors and connecting inquiries with the appropriate team member when needed.
- Coordinate logistics for candidate interviews, Talent Team meetings, training, events, and firmwide programs, including scheduling, room reservations, technology needs, catering, materials, attendee communications, set-up, and follow-up.
- Maintain accurate tracking systems and prepare recurring reports, status updates, and project materials.
- Assist with budget tracking, invoice processing, vendor coordination, and expense management.
- Monitor Talent Team specialized in-boxes and respond to or route inquiries in a timely, professional, and service-focused manner.
- Handle employee, candidate, and firm information with sound judgment, discretion, and confidentiality.
- Use technology, including AI tools where appropriate, to streamline administrative work, improve processes, and enhance program coordination.
- Help identify practical improvements to workflows, service delivery, and Talent Team operations.
- Perform other duties and responsibilities as assigned to support the evolving needs of the Talent Team.
Qualifications:
- Minimum of two years of administrative, human resources, recruiting, or client service experience and an associate’s degree, or the combined equivalent of experience and education.
- Bachelor’s degree preferred.
- Experience working in a law firm or professional services environment is preferred.
- Exceptional organizational, prioritization, and project coordination skills, with strong attention to detail and accuracy.
- Strong written and verbal communication skills, including the ability to prepare clear reports, agendas, notes, and other communications with minimal direction.
- Ability to manage multiple priorities, shifting deadlines, and time-sensitive requests in a fast-paced, team-oriented environment.
- Sound professional judgment and discretion when handling confidential employee, candidate, and firm information.
- Strong client-service mindset with a proactive, concierge-style approach to anticipating needs, solving problems and delivering a positive experience.
- Ability to collaborate effectively with candidates, attorneys, business professionals, and colleagues across offices.
- Resourceful, independent self-starter with curiosity, strong critical-thinking, analytical and practical problem-solving skills.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and basic Adobe.
- Familiarity with HRIS and applicant tracking systems preferred; experience with Dayforce and FloRecruit, a plus.
- Graphic design platform experience a plus.
- Comfort using AI tools and emerging technology to improve processes and enhance the employee experience.
- Availability to work overtime and occasionally beyond routine office hours.
Traits for Success (list):
- The person who thrives in this role is energized by people-focused work, takes pride in creating seamless experiences, and enjoys being the person others can count on.
- Success requires a balance of organization, good judgment, warmth, responsiveness, and the ability to move confidently between details and relationships.
- Creates a welcoming, polished, and positive experience for candidates, attorneys, business professionals, and colleagues.
- Anticipates needs, takes initiative, and follows through with care and accuracy.
- Builds trust through professionalism, discretion, responsiveness, and sound judgment.
- Contributes to a collaborative Talent Team culture where service, growth, and continuous improvement matter.
We should not include EEO statement.
Now format.
We'll have:
About the role
... firm description + position summary ...
We need to ensure we don't repeat job title. Good.
Then:
Responsibilities
- ... each duty ...
Then:
Requirements
- ... qualifications items ...
Then:
Skills
- ... traits for success items ...
We should not add Benefits, Pay, Schedule.
Check that we preserve all substantive information: we included firm description, position summary, duties, qualifications, traits. Did we miss anything like "Opportunities for overtime and work outside of routine hours may be available." That's included in Qualifications (last bullet). Also we included "Availability to work overtime and occasionally beyond routine office hours." Good.
Check for any duplicated lines: we should avoid repeating same content. The qualifications list includes many items; we need to ensure we include each bullet exactly as in posting, but we can combine similar? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep each bullet as separate - items, preserving the wording.
We need to be careful not to omit any bullet. Let's list qualifications bullets exactly:
- Minimum of two years of administrative, human resources, recruiting, or client service experience and an associate’s degree, or the combined equivalent of experience and education.
- Bachelor’s degree preferred.
- Experience working in a law firm or professional services environment is preferred.
- Exceptional organizational, prioritization, and project coordination skills, with strong attention to detail and accuracy.
- Strong written and verbal communication skills, including the ability to prepare clear reports, agendas, notes, and other communications with minimal direction.
- Ability to manage multiple priorities, shifting deadlines, and time-sensitive requests in a fast-paced, team-oriented environment.
- Sound professional judgment and discretion when handling confidential employee, candidate, and firm information.
- Strong client-service mindset with a proactive, concierge-style approach to anticipating needs, solving problems and delivering a positive experience.
- Ability to collaborate effectively with candidates, attorneys, business professionals, and colleagues across offices.
- Resourceful, independent self-starter with curiosity, strong critical-thinking, analytical and practical problem-solving skills.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and basic Adobe.
- Familiarity with HRIS and applicant tracking systems preferred; experience with Dayforce and FloRecruit, a plus.
- Graphic design platform experience a plus.
- Comfort using AI tools and emerging technology to improve processes and enhance the employee experience.
- Availability to work overtime and occasionally beyond routine office hours.
Now traits for success bullets:
- The person who thrives in this role is energized by people-focused work, takes pride in creating seamless experiences, and enjoys being the person others can count on.
- Success requires a balance of organization, good judgment, warmth, responsiveness, and the ability to move confidently between details and relationships.
- Creates a welcoming, polished, and positive experience for candidates, attorneys, business professionals, and colleagues.
- Anticipates needs, takes initiative, and follows through with care and accuracy.
- Builds trust through professionalism, discretion, responsiveness, and sound judgment.
- Contributes to a collaborative Talent Team culture where service, growth, and continuous improvement matter.
Now duties bullets (list from Essential Duties And Responsibilities):
- Provide administrative and operational support across Talent Team functions, serving as a helpful first point of contact for employees, attorneys, candidates, and vendors and connecting inquiries with the appropriate team member when needed.
- Coordinate logistics for candidate interviews, Talent Team meetings, training, events, and firmwide programs, including scheduling, room reservations, technology needs, catering, materials, attendee communications, set-up, and follow-up.
- Maintain accurate tracking systems and prepare recurring reports, status updates, and project materials.
- Assist with budget tracking, invoice processing, vendor coordination, and expense management.
- Monitor Talent Team specialized in-boxes and respond to or route inquiries in a timely, professional, and service-focused manner.
- Handle employee, candidate, and firm information with sound judgment, discretion, and confidentiality.
- Use technology, including AI tools where appropriate, to streamline administrative work, improve processes, and enhance program coordination.
- Help identify practical improvements to workflows, service delivery, and Talent Team operations.
- Perform other duties and responsibilities as assigned to support the evolving needs of the Talent Team.
Now About the role content: combine firm description and position summary. Let's craft a paragraph that includes both, preserving all info.
Firm description: "Parker Poe is a business law firm that advises clients on the decisions that define them and the moments in between. Rooted in the Southeast, the firm
for prose. We must preserve all substantive information, not invent or summarize away detail. Remove boilerplate: EEO statement, cookie/navigation/legal etc. Also remove duplicated lines. We need to include sections only when posting has real specific content. So we can have sections: Position Summary (maybe as About the role?), Essential Duties And Responsibilities (Responsibilities), Qualifications (maybe Requirements/Qualifications), Traits for Success (maybe Skills?). But we must follow headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content to these headings if appropriate. However we should not create headings without content. So we need to decide which headings have content. We have Position Summary: could go under About the role. That seems appropriate: description of role. Essential Duties And Responsibilities: Responsibilities. Qualifications: could be Requirements (or Qualifications). The posting has "Qualifications" heading with bullet-like list. Also there is "Traits for Success" which could be Skills. We should not repeat job title as heading. So we will not add a heading for the job title. We need to output only HTML fragment. Let's extract content: About Parker Poe: description of firm. Could be part of About the role? Might be separate but we can include as part of About the role (role context). The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can have About the role heading and include firm description plus position summary.
Responsibilities: list of duties.
Requirements: maybe combine Qualifications and Traits? But we have separate Qualifications and Traits for Success. Could map Qualifications to Requirements, and Traits for Success to Skills.
We must not invent content like "commensurate with experience". We'll only include what's present.
Let's gather details:
About Parker Poe (firm description):
"Parker Poe is a business law firm that advises clients on the decisions that define them and the moments in between. Rooted in the Southeast, the firm is committed to providing exceptional client experiences and practical solutions, with the national and international reach to serve clients wherever their business takes them. Our firm offers a career experience built around deep relationships, sophisticated work, collaboration, mentoring, professional development, community, and growth."
Position Summary:
"At Parker Poe, the Talent Team helps shape the moments that matter most in the employee experience, from a candidate’s first interaction with the firm to onboarding, professional growth, engagement, and day-to-day support. The Talent Assistant will play an important role in this work by providing thoughtful administrative, operational, and logistical support for firmwide talent initiatives. This full-time, in-office position is based in the firm’s Charlotte, North Carolina office and offers the opportunity to work alongside a collaborative, service-focused team while gaining broad exposure to recruiting, onboarding, employee engagement, talent operations, and special projects across Parker Poe. This role is a great fit for someone who enjoys keeping work organized, building relationships, and helping others have a positive talent experience. The ideal candidate brings professionalism, warmth, discretion, initiative, and strong follow-through to each interaction. Opportunities for overtime and work outside of routine hours may be available."
Essential Duties And Responsibilities (list):
- Provide administrative and operational support across Talent Team functions, serving as a helpful first point of contact for employees, attorneys, candidates, and vendors and connecting inquiries with the appropriate team member when needed.
- Coordinate logistics for candidate interviews, Talent Team meetings, training, events, and firmwide programs, including scheduling, room reservations, technology needs, catering, materials, attendee communications, set-up, and follow-up.
- Maintain accurate tracking systems and prepare recurring reports, status updates, and project materials.
- Assist with budget tracking, invoice processing, vendor coordination, and expense management.
- Monitor Talent Team specialized in-boxes and respond to or route inquiries in a timely, professional, and service-focused manner.
- Handle employee, candidate, and firm information with sound judgment, discretion, and confidentiality.
- Use technology, including AI tools where appropriate, to streamline administrative work, improve processes, and enhance program coordination.
- Help identify practical improvements to workflows, service delivery, and Talent Team operations.
- Perform other duties and responsibilities as assigned to support the evolving needs of the Talent Team.
Qualifications:
- Minimum of two years of administrative, human resources, recruiting, or client service experience and an associate’s degree, or the combined equivalent of experience and education.
- Bachelor’s degree preferred.
- Experience working in a law firm or professional services environment is preferred.
- Exceptional organizational, prioritization, and project coordination skills, with strong attention to detail and accuracy.
- Strong written and verbal communication skills, including the ability to prepare clear reports, agendas, notes, and other communications with minimal direction.
- Ability to manage multiple priorities, shifting deadlines, and time-sensitive requests in a fast-paced, team-oriented environment.
- Sound professional judgment and discretion when handling confidential employee, candidate, and firm information.
- Strong client-service mindset with a proactive, concierge-style approach to anticipating needs, solving problems and delivering a positive experience.
- Ability to collaborate effectively with candidates, attorneys, business professionals, and colleagues across offices.
- Resourceful, independent self-starter with curiosity, strong critical-thinking, analytical and practical problem-solving skills.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and basic Adobe.
- Familiarity with HRIS and applicant tracking systems preferred; experience with Dayforce and FloRecruit, a plus.
- Graphic design platform experience a plus.
- Comfort using AI tools and emerging technology to improve processes and enhance the employee experience.
- Availability to work overtime and occasionally beyond routine office hours.
Traits for Success (list):
- The person who thrives in this role is energized by people-focused work, takes pride in creating seamless experiences, and enjoys being the person others can count on.
- Success requires a balance of organization, good judgment, warmth, responsiveness, and the ability to move confidently between details and relationships.
- Creates a welcoming, polished, and positive experience for candidates, attorneys, business professionals, and colleagues.
- Anticipates needs, takes initiative, and follows through with care and accuracy.
- Builds trust through professionalism, discretion, responsiveness, and sound judgment.
- Contributes to a collaborative Talent Team culture where service, growth, and continuous improvement matter.
We should not include EEO statement.
Now format.
We'll have:
About the role
... firm description + position summary ...
We need to ensure we don't repeat job title. Good. Then:Responsibilities
- ... each duty ...
Requirements
- ... qualifications items ...
Skills
- ... traits for success items ...