Talent Acquisition Specialist

About the role

Baxter & Woodman, Inc. has an exciting opportunity for a Talent Acquisition Specialist to join our Human Resources team in our Bannockburn, Crystal Lake, or Naperville, IL offices.

Responsibilities

• Manages full-cycle recruiting for assigned roles, including sourcing, screening, interviewing, and coordinating the selection process.
• Partners with hiring managers to understand workforce needs, develop job descriptions, and create effective recruitment strategies.
• Sources candidates using a mix of traditional and innovative methods, including job boards, social media, networking, employee referrals, career fairs, and community partnerships.
• Uses the applicant tracking system (ATS) to identify and engage passive candidates for open roles.
• Conducts initial candidate assessments to evaluate qualifications, experience, and cultural alignment.
• Collaborates with external staffing agencies and recruitment vendors as needed.
• Supports the offer process by preparing offer letters and communicating compensation, benefits, and employment terms.
• Captures and maintains accurate and compliant candidate records within the applicant tracking system (ATS).
• Builds and maintains talent pipelines for critical and hard-to-fill roles.
• Collaborates with external staffing agencies and recruitment vendors as needed.
• Coordinates pre-employment screenings, including background checks.
• Ensures recruiting practices comply with federal and state employment laws, including EEO and affirmative action requirements.
• Assists with employer branding initiatives and recruitment marketing campaigns to enhance visibility and attract high-quality candidates.
• Provides data and insights on recruiting metrics, trends, and opportunities for process improvement.
• Supports HR projects and initiatives related to talent acquisition and workforce planning.

Requirements

• Education Requirement: Bachelor’s degree in Human Resources, Business, Psychology, or Behavior Sciences.
• Must-haves:
  • 2+ years of full cycle recruitment experience.
  • Ability to travel to Baxter & Woodman’s regional office locations required (own transportation).
  • Excellent computer skills in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Effective oral and written communication skills.
  • Ability to maintain the highly confidential nature of human resources work.
  • Ability to work independently or with a team.
  • Must be able to identify and resolve problems in a timely manner.
• Preferred Qualifications:
  • Familiarity with ClearCo Applicant Tracking System (ATS).
  • Familiarity with the A/E/C Industry Compensation.

Qualifications

• Must be able to identify and resolve problems in a timely manner.

Skills

• Strong interpersonal and communication skills.
• Ability to manage multiple tasks and priorities.
• Knowledge of ATS systems.
• Experience in the A/E/C industry is preferred.

Benefits

Our outstanding benefits include:

• Comprehensive healthcare offerings, including medical, dental, and vision plans, an Employee Assistance Program, and dedicated benefit advisors for personalized support.
• Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, cancer, and critical illnesses.
• Generous paid time off, paid holidays, parental leave, and flexible work arrangements, including the option to work from home and/or work a flexible schedule for eligible positions.
• 401(k) plans, supported by expert financial advisors, and an Employee Stock Ownership program.