Talent Acquisition Coordinator (Contract)

About the role

This role is a 3-6+ month contract position with a hybrid schedule (onsite Tuesday, Wednesday, and Thursday; remote Monday/Friday) in Maple Plain, MN. It is part of the Global Talent Acquisition Center of Excellence (COE) team at Protolabs.

Responsibilities

• Create and manage job postings on the Protolabs career site and external job boards.
• Coordinate and schedule interviews globally, including phone, virtual (Microsoft Teams), and in-person interviews across multiple time zones.
• Serve as a primary point of contact for candidates, providing timely communication regarding interviews, hiring status, and pre-employment requirements.
• Initiate, track, and complete pre-employment processes, including background checks, drug screenings, reference checks, and offer-related documentation.
• Aid in the planning, coordination, and execution of career fairs, campus recruiting events, and other talent attraction initiatives.
• Guide candidates through the application process and respond to questions regarding opportunities and recruitment procedures.
• Respond professionally to inquiries from candidates, recruitment agencies, and other external stakeholders via phone, email, and in person.
• Maintain accurate recruiting records and ensure compliance with company policies and hiring processes.
• Identify opportunities to improve recruitment operations, candidate experience, and administrative processes.
• Coordinate candidate and employee travel arrangements related to recruiting activities.
• Contribute to special projects and perform other recruitment-related and administrative duties as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.
• 1–3 years of experience in talent acquisition coordination, recruiting operations, human resources, or a related administrative role.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment while maintaining a high level of accuracy.
• Proven ability in supporting teams and stakeholders across multiple locations and time zones.
• Strong collaboration skills with a demonstrated ability to build positive working relationships across all levels of the organization.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Adaptable, flexible, and comfortable navigating changing priorities and business needs.
• Demonstrated professionalism, discretion, and ability to handle sensitive and confidential information.
• Self-motivated, proactive, and capable of managing workload with minimal supervision.
• Proficiency with Microsoft Office applications and experience working with applicant tracking systems (ATS) or HR systems is a plus.

Qualifications

• U.S. Citizenship, lawful permanent resident (green card holder), or foreign national granted refugee or asylee status.
• Experience in corporate recruitment and/or HR administration.
• Administrative or coordination experience with global stakeholders.

Skills

• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Adaptable, flexible, and comfortable navigating changing priorities and business needs.
• Demonstrated professionalism, discretion, and ability to handle sensitive and confidential information.
• Self-motivated, proactive, and capable of managing workload with minimal supervision.

Benefits

Protolabs offers a competitive total rewards package, and compensation mix varies based on position, such as base wage, as well as other earnings including incentives and commissions. Actual pay offered will vary depending on multiple factors which may include, without limitation, job function, work experience, specialized skills, training, education, and certifications.

Pay

$22 - $30 an hour

Schedule

Hybrid schedule (onsite Tuesday, Wednesday, and Thursday; remote Monday/Friday)

Equal Opportunity Employer

Proto Labs is an Equal Opportunity Employer. We do not discriminate based on race, color, national origin, sexual orientation, gender, age, mental or physical ability, or any way you represent yourself. We strongly believe diversity makes for more successful teams.