Talent Acquisition Coordinator
About the role
The Department Talent Acquisition (TA) oversees the full-cycle recruitment process for all state-side staff and management positions. TA collaborates with hiring departments to employ targeted recruiting strategies that go beyond traditional methods, leveraging a variety of sourcing methods both in the community and nationwide. TA also supports new employee onboarding programs, helping new employees transition smoothly into their roles.
Responsibilities
Perform recruitment compliance tasks, including but not limited to CSU employee reference checks, Ed Code verifications, Retired Annuitant recruitment reviews, and other pre-hire compliance requirements.
Review recruitment documentation at the appropriate stage to ensure accurate and audit-ready search files in PageUp and associated HR systems.
Identify and escalate compliance issues, discrepancies, or policy questions to the appropriate Talent Acquisition Specialist and Talent Acquisition Manager in a timely manner.
Stay current on relevant CSU policy, collective bargaining agreement requirements, and applicable employment law as they relate to recruitment compliance.
When a dedicated administrative support is not assigned, serve an administrative support role for MPP III and MPP IV recruitments.
Coordinate search committee logistics, manage candidate communications and scheduling, prepare and distribute interview materials, collect evaluation documentation, and support all search phases through close.
Identify and maintain resources and training materials for other administrative support staff assigned to executive searches, including process guides, checklists, and tools aligned with CPP's executive search model.
Provide guidance and on-the-job support to administrative supports on best practices for executive search coordination, compliance, and search committee protocols.
Oversee full-cycle recruitment efforts for routine and entry-level recruitments, from posting to onboarding.
Support the TA team with job postings, outreach, application screening, and phone interviews on an as-needed basis.
Represent CPP at outreach and recruitment events as needed, including job fairs and community or campus recruitment activities.
Serve as a backup to Talent Acquisition Specialists during periods of high volume or staff absence.
Partners with the TA Specialist leading the executive search to ensure administrative tasks are completed accurately and on schedule throughout the recruitment lifecycle.
Support the logistics and coordination of New Hire Orientation (NHO) and New Employee Welcome (NEW) events, including room setup and teardown, printing, organizing, and managing inventory of onboarding materials, catering orders, shuttle services, and managing Microsoft Teams chats.
Pick up and distribute new hire gift bags.
Present designated slides or content segments during orientation sessions.
Communicate with internal stakeholders to coordinate event logistics and resolve day-of issues.
Complete Official Personnel File (OPF) creation and indexing in OnBase, including application materials and offer letter documentation.
Finalize job descriptions for posting in coordination with the TA Specialist, ensuring alignment with classification standards and approved position details.
Maintain and update the Cashiers Spreadsheet and other tracking tools related to onboarding processing.
Support special recruitment projects, reporting, and ad-hoc initiatives as assigned by talent acquisition leadership.
Support continuous improvement efforts by identifying inefficiencies, and recommending process enhancements to identify bottlenecks, compliance risks, or candidate experience gaps.
Qualifications
Equivalent to a bachelor’s degree in a related field.
Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
General knowledge of human resources, benefits administration, recruitment, and/or another human resources discipline.
Skill in following guidelines and providing input and feedback as required and applicable to regulatory compliance.
Strong attention to detail and accuracy.
Strong communication and interpersonal skills to effectively present information in a diverse environment.
Ability to work independently and as part of a team and build relationships with diverse stakeholders.
Ability to maintain confidentiality and appropriately handle sensitive information.
Flexibility to adapt to changing priorities and deadlines.
Organizational skills to plan, organize, and prioritize work.
Analytical skills to collect, analyze, and summarize human resources data and metrics.
Computer skills to appropriately use technology and relevant software packages as required.
Preferred Qualifications
Prior experience in a high-volume environment where accuracy and deadline management were critical.
Experience in human resources, recruiting, or talent acquisition support, such as coordinating interview logistics, managing requisitions or applicant tracking systems, or supporting onboarding processes.
Experience identifying and implementing improvements to existing administrative processes or workflows to increase efficiency or accuracy.
Experience maintaining organized, audit-ready documentation and records in a compliance-driven environment, with strong attention to detail and follow-through.
Excellent communication and presentation skills.