Talent Acquisition Coordinator [AQ-14261]

Aquent is partnering with a prominent global financial services firm, a leader in investment management renowned for its innovative approach and commitment to delivering exceptional client outcomes. This organization is dedicated to fostering a collaborative environment where talent thrives and contributes directly to its mission of helping clients achieve their financial goals.

About the role

Join a team that values precision, partnership, and continuous improvement, and play a pivotal role in shaping its future workforce. As part of the Talent Acquisition Enablement team, you’ll ensure a flawless candidate and hiring manager experience, directly contributing to attracting top talent. Your scheduling prowess, communication skills, and data-driven mindset will be essential in optimizing recruitment workflows and making a tangible impact on the firm’s continued success.

Responsibilities

• Expertly coordinate complex virtual and in-person interview schedules across diverse time zones.
• Manage all end-to-end logistics for on-site visits, including candidate travel arrangements, lodging, meal coordination, and room bookings, ensuring a flawless experience.
• Serve as a critical partner to Talent Acquisition Business Partners, hiring managers, and candidates, providing timely, clear, and empathetic communication throughout the entire recruiting lifecycle.
• Create and maintain accurate candidate records and requisition data within recruiting systems.
• Partner effectively with legal, compliance, human resources operations, and strategy teams to ensure scheduling and onboarding practices are seamlessly aligned with broader organizational objectives.
• Utilize reporting dashboards and key metrics to inform decision-making, proactively recommend process improvements, and support change management initiatives that enhance efficiency and effectiveness.

Requirements

• Proven experience in a talent acquisition coordination role or a high-volume scheduling role within a complex, fast-paced environment.
• Intermediate to advanced proficiency with Outlook and sophisticated calendar management techniques.
• Experience with Applicant Tracking System (ATS) platforms.
• Strong learning agility, demonstrated ability to adapt to shifting priorities, analyze information to resolve challenges, and take calculated risks to improve workflows.
• High emotional intelligence with clear, cohesive written and verbal communication skills.
• Ability to offer constructive feedback and voice concerns effectively.
• Demonstrated ability to manage multiple requests simultaneously, prioritize tasks effectively, and work independently with minimal supervision.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Eligible talent get access to benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. Free online training is also available through Aquent Gymnasium.

Client Description

This client is one of Aquent’s largest financial services clients. Key highlights include:

• A new CMO and high-level digital leadership transitioned from top technology, retail, and CPG companies.
• Transitioning their marketing structure to Agile methodology to deliver valuable content faster.
• Office remodel to support Agile methodology, creativity, and collaboration.
• Consistent focus on innovation and improving both product offerings and work-life balance.
• Opportunity to gain experience in a dynamic environment, ideal for those looking to transition their career toward modern marketing practices.