Surgical Scheduler - Pre-Admission Testing - Lawrenceville, NJ - FT - Day

SUMMARY (Basic Purpose of the Job)

Schedules cases accurately and efficiently in conformance with applicable guidelines to facilitate quality patient care. Maximizes efficient use of the facility's surgery and GI Endoscopy schedule. Performs a variety of clerical and administrative activities to support department operations. Develops solid relationships with physician offices and functions as a liaison between the offices and Capital Health (CH). Performs all medical office reception functions (filing, transcription, appointment scheduling, check in and check out, and other related duties) for the practice. Assists in promoting the practice to CH and the community.

Minimum Requirements

• Education: High School Diploma or GED
• Experience: One-year medical office or hospital setting experience.
• Other Credentials: Knowledge and Skills - Excellent communication, interpersonal and organizational skills. Ability to problem solve and multi-task. Able to multi-task and manage frequent interruptions. Special Training - Proficient computer skills. Familiarty with medical terminology and endoscopic and/or surgical procedures and experience with variety of insurance companies preferred.

Essential Functions

• Collaborates with OR and GI Endoscopy Unit to schedule cases, negotiating date and time, and avoiding resource conflicts.
• Covers special procedure needs with appropriate Organization departments and staff, as well as external resources.
• Gathers complete patient and procedure information.
• Schedules procedures and testing for patients at the hospital on a timely basis.
• Prepares and distributes schedules in accordance with established time frames.
• Works closely with physicians and office administration to schedule and maximize utilization of time.
• Obtains pre-certification and authorizations from various insurance carriers to facilitate maximum utilization and efficiency and minimal procedure-related problems.
• Completes referrals and pre-certifications for patients according to insurance requirements.
• Demonstrates willingness to assist co-workers during periods of heightened patient activity.
• Works independently to assure prompt patient service both on the telephone and at the front desk.
• Oversees the registration and checkout process and the handling of medical records to assure efficient flow of patients through the office.
• Reviews promptly with physician routine issues, difficulties and unusual circumstances.
• Handles promptly patient problems/complaints. Refers difficult situations to Director/Manager.
• Performs all medical receptionist duties, including but not limited to, answering phone calls, scheduling appointments, filing information into medical records, checking patients in and out, collecting co-pays and fees from patients and completing computer and paperwork associated with these functions.
• Covers the coordination of the communication of follow-up care needs/reminder cards to patients.
• Oversees the filing of information into medical records according to established protocol, the preparation, pulling and filling of charts and the purging of charts for effective record management.
• Plans daily schedule to maximize physician productivity in the practice.
• Covers the coordination of other physician activities/programs with various CH departments.
• Covers the coordination of hospital patient activity for doctors and billing company.
• Works directly with providers to implement provider scheduling to ensure maximum productivity.
• Covers the coordination of scheduling of resources (e.g., exam rooms, equipment) to ensure appropriate resources for each provider.
• Works in conjunction with physician(s) and Director/Manager to develop and implement a practice-specific plan for the introduction and growth of the practice in the community.

Physical Demands and Work Environment

• Frequent physical demands include: Sitting, Wrist position deviation, Pinching/fine motor activities, Keyboard use/repetitive motion, Talk or Hear
• Occasional physical demands include: Standing, Walking, climbing (e.g., stairs or ladders), Carry objects, Push/Pull, Twisting, Bending, reaching forward, reaching overhead, Squat/kneel/crawl
• Continuous Physical Demands Include: Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.
• Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Moderate Depth Perception, Moderate Hearing

Anticipated Occupational Exposure Risks

• N/A

Position Overview

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retail Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
• Disability Benefits – Long Term Disability (LTD)
• Disability Benefits – Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit
• Commuter Parking
• Supplemental Life Insurance
• Voluntary Life Spouse Voluntary Life
• Employee Voluntary Life
• Child Voluntary Life
• Voluntary Legal Services
• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program