Secretary - Pre-Admission Testing - FT - Day for Lawrence Township, NJ - USA

About the role

The listed pay range or pay rate reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Responsibilities

• Types letters, memoranda, reports, contracts, forms, documents and other materials as needed from drafts or standard formats using basic features of MS Word.
• Proofreads and corrects completed work.
• Prepares large mailing projects using merge functions to create labels, collates materials, and prepares envelopes for timely mailing.
• Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner.
• Maintains confidentiality of information.
• Enters accrual data into spreadsheets or existing databases.
• Runs and distributes routine reports on a timely basis.
• Maintains lists and logs.
• Sorts and distributes department mail as it arrives.
• Maintains, monitors, and orders office supplies, letterhead, and envelopes to maintain adequate supplies for anticipated special projects.
• Schedules conference rooms and coordinates meeting arrangements in a timely manner.
• Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes, contacts travel agent to make travel arrangements as needed.
• Serves as first point of contact for visitors and callers to the department or facility.
• Answers and screens telephone calls and takes accurate messages.
• Responds to inquiries from callers and visitors or refers to department staff.
• Greets and announces visitors and notifies appropriate staff member.
• Distributes passes as required by department or operating unit policy.
• Performs other duties as assigned.

Requirements

• Education: High school diploma or GED.
• Experience: Three years of clerical, secretarial, office, or administrative experience.
• Knowledge and Skills: Has excellent organizational skills.
• Special Training: Proficiency in Microsoft Office (Word, Excel).

Qualifications

• Mental, Behavioral and Emotional Abilities: Possesses a friendly demeanor.

Skills

• Frequent physical demands include: Sitting, Standing, Walking, Push/Pull, Twisting, Bending, Reaching forward, Reaching overhead, Keyboard use/repetitive motion.
• Occasional physical demands include: Climbing (e.g., stairs or ladders), Carry objects, Squat/kneel/crawl, Wrist position deviation, Pinching/fine motor activities, Taste or Smell.
• Continuous physical demands include: Talk or Hear.
• Lifting Floor to Waist 15 lbs., Lifting Waist Level and Above 10 lbs.

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retail Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
• Disability Benefits – Long Term Disability (LTD)
• Disability Benefits – Short Term Disability (STD)
• Employee Assistance Program
• Commuter Transit
• Commuter Parking
• Supplemental Life Insurance
• Voluntary Life Spouse
• Voluntary Life Employee
• Child
• Voluntary Legal Services
• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program