Support Coordinator - Finance

Responsibilities

• Serves as Property Control Manager to coordinate annual asset inventory review for the college as well as tagging assets appropriately upon arrival to the college.
• Monitors transfers of moveable property and maintains asset database to properly record asset location.
• Coordinates processes for surplus transfer to Louisiana Property Assistance Agency.
• Maintains thorough knowledge of the division, operational structure, and Vice Chancellor for Finance’s (VCF) scope of responsibilities, priorities, and commitments.
• Schedules appointments/meetings for the VCF’s Office making changes as necessary; maintains a calendar of activities and confirms engagements, makes travel arrangements, and requests travel reimbursements.
• Notes and coordinates commitments made by the VCF and arranges for implementation.
• Determines the importance of matters at hand and prioritizes and takes appropriate action.
• Handles a wide variety of situations and conflicts involving the clerical administrative functions of the division of Finance.
• Responsible for confidential and time sensitive materials.
• Coordinates meetings and prepares agendas for VCF’s meetings, research and monitors pending issues for follow-up, develops agendas for future meetings, records and transcribes minutes, and maintains permanent records.
• Assist HR to coordinate scheduling of interviews and assist with onboarding tasks.
• Maintain confidentiality of employee and applicant records.
• Provide clerical assistance with HR forms, requisitions, and reports.
• Assists using all methods of communication: telephone, fax, email and/or personal contact.
• Screens visitors and telephone calls to the HR department, assisting or referring the calls as appropriate.
• Assist Business Office with basic finance-related documentation.
• Prepares routine correspondence including letters, memoranda, and reports; may compose and type correspondence involving complex and non-routine matters; edits a variety of correspondence, materials and reports for completeness, accuracy and adherence to agency standards for division lead signature.
• Assists in researching and preparing audit documents; may coordinate audit-related tasks.
• Maintains and updates division files.
• Assist with management of Adobe Sign processes for approvals and signatures.
• Assist with project planning, coordination, and tracking for Finance and HR teams.
• Support the implementation of departmental initiatives, ensuring timely completion of deliverables.
• Tracks and orders office supplies for Business Office and HR.
• May assist with matters