Supply Planner

About the role

We're seeking a detail-oriented Supply Planner to support day-to-day purchasing, vendor coordination, and inventory planning across our product lines. This role is highly tactical and execution-focused—ideal for someone who thrives in the operational details, keeps suppliers accountable, and ensures materials and finished goods are available to meet production and customer demand.

Responsibilities

• Purchasing & Order Management:
  • Create, issue, and manage purchase orders for packaging and finished goods
  • Track open POs and follow up with suppliers to confirm ship dates, resolve delays, and expedite when needed
  • Maintain accurate lead times, MOQs, and cost data to support planning and budgeting
  • Reconcile discrepancies between POs, item receipts, and vendor invoices
  • Support cost updates and item/vendor record maintenance
• Inventory & Supply Planning:
  • Monitor inventory levels and consumption/sales to ensure adequate supply for production and customer demand
  • Identify potential stockouts, delays, or excess inventory and recommend corrective actions
  • Provide supply constraints and replenishment insights to support demand planning
  • Prepare weekly supply status updates for internal teams
  • Aid with cycle counts, adjustments, and root-cause analysis of variances
• Vendor Coordination:
  • Communicate regularly with suppliers, packaging vendors, and co-manufacturers to confirm availability, lead times, and delivery schedules
  • Track vendor performance metrics such as on-time delivery, scrap, and responsiveness
  • Support onboarding of new suppliers by gathering documentation and validating data
  • Escalate supply risks early and collaborate with internal teams to resolve issues
• Logistics & Operations:
  • Cook logistics and warehouse teams (delivery windows, packing lists, documentation)
  • Support freight booking and communication with 3PLs as needed
  • Help resolve receiving discrepancies, damaged goods claims, and inventory mismatches
  • Provide supply-related inputs for production scheduling and co-manufacturer planning
• Systems & Tools:
  • Maintain accurate purchasing and inventory data in the ERP system
  • Build or update basic reports and trackers to support visibility and planning
  • NetSuite experience is a strong plus—especially with purchasing, inventory, and saved searches—but not required

Qualifications

• 2-5 years of experience in supply planning, purchasing, or operations—ideally within CPG
• Strong understanding of component lead times, packaging complexity, and co-manufacturing workflows
• Excellent attention to detail and comfort managing large volumes of data
• Strong communication skills and ability to work cross-functionally
• Proficiency in Excel or Google Sheets for planning and reporting
• Experience with 3PLs, freight partners, or co-manufacturers is a plus
• NetSuite experience is highly desirable but not a deal breaker

Benefits

• Competitive compensation based on experience & location, plus equity
• Annual bonus based on individual and company performance
• Health care benefits (medical, vision, dental)
• 401k with company match
• Summer & Winter Fridays
• Paid parental leave policy
• Paid sabbatical (every 5 years)
• Paid volunteer time wherever you are, and organized team volunteer events in VT
• Office in Waterbury, VT for those nearby (dog-friendly and stocked with healthy snacks and local brews)
• Industry discounts
• A culture that believes in balance, and encourages plenty of fresh air
• Free Ursa Major products—of course!