Supply & Inventory Planner

About the role

Prolaio is creating smarter ways to address heart disease and heart risks by uniting patients, care teams, and researchers on a secure, technology-enabled platform that drives clinical innovation and offers a path towards better patient outcomes. As a Supply and Inventory Planner, you will develop and execute manufacturing and inventory plans to ensure the timely availability of clinical supply kits for global clinical studies. This role partners closely with Clinical Supply Chain, Manufacturing, Packaging Operations, Clinical Operations, Quality, and Logistics to translate clinical demand forecasts into manufacturing and packaging plans while maintaining appropriate finished kit inventory levels.

Responsibilities

• Develop and maintain manufacturing and packaging supply plans for clinical supply kits based on clinical study forecasts, enrollment projections, and site demand.
• Monitor finished clinical kit inventory levels to ensure uninterrupted supply to global clinical sites while minimizing excess inventory and product expiration.
• Coordinate with Manufacturing, Packaging Operations, Clinical Supply Chain, Quality, and Logistics to execute kit production and replenishment plans.
• Review clinical demand forecasts and translate requirements into production schedules for kit assembly and packaging activities.
• Analyze inventory levels, kit consumption trends, enrollment changes, and production performance to identify potential supply risks and recommend mitigation strategies.
• Manage inventory planning parameters, including safety stock, reorder points, and target inventory levels for clinical supply kits.
• Support planning activities for new clinical studies, protocol amendments, country expansions, and enrollment changes.
• Track kit production status and inventory availability to ensure study milestones and patient enrollment timelines are met.
• Collaborate with cross-functional teams to resolve material shortages, production constraints, and inventory discrepancies that could impact clinical supply.
• Maintain accurate planning data within ERP, inventory management, and clinical supply planning systems.
• Prepare inventory and supply planning reports, including key performance indicators such as inventory accuracy, service levels, and supply plan adherence.
• Participate in continuous improvement initiatives focused on inventory optimization, planning efficiency, and supply chain performance.
• Ensure compliance with Good Manufacturing Practices (GMP), Good Distribution Practices (GDP), Good Clinical Practice (GCP), and applicable regulatory requirements.

Requirements

• Bachelor's degree in Supply Chain Management, Business, Engineering, or a related field.
• 2–4 years of experience in supply planning, inventory planning, production planning, or clinical supply chain operations.
• Experience supporting manufacturing, packaging, or inventory management in a regulated environment.
• Strong analytical and problem-solving skills with advanced proficiency in Microsoft Excel.
• Experience using ERP systems such as NetSuite, SAP, Oracle, or similar planning platforms.
• Strong organizational skills with the ability to manage multiple priorities and changing study demands.
• Excellent communication and cross-functional collaboration skills.

Nice-to-have qualifications

• Experience supporting clinical trial supply chains or clinical supply kit planning.
• Experience with international transportation and logistics processes.
• Familiarity with interactive response technology (IRT/RTSM) systems and their impact on clinical supply planning.
• Knowledge of demand planning, MRP, inventory control principles, and supply planning methodologies.
• Experience with clinical supply management systems and advanced planning tools.
• APICS/ASCM CPIM or CSCP certification.

Why join us

• Impactful Work: Join in the fight against heart failure (HF) and hypertrophic cardiomyopathy (HCM) with the goal of extending and saving lives while being at the forefront of changing the healthcare industry through technology.
• Innovative Environment: Be part of an organization doing something that’s never been done before.
• Professional Growth: Join a growing team and have a substantial impact on daily and future operations with opportunities to continuously learn and grow.
• Collaborative Team: Be part of a team of collaborative, curious, and committed individuals focused on collective good, inclusiveness, scientific excellence, and advancing digital health for cardiology.

Benefits

• Meaningful Compensation: Competitive salary, performance bonus, and equity.
• Great Health Coverage: Medical, dental, and vision plans with multiple options and strong company contributions.
• Flexible Spending Perks: HSA, FSA, commuter benefits, and a $1,200 annual Lifestyle Spending Account to support wellness, commuting, family needs, and more.
• Time to Recharge: Generous paid time off, sick leave, and company holidays.
• Family-First Benefits: Paid parental leave, caregiver leave, and support for growing families.
• Security & Peace of Mind: Company-paid life insurance and short- and long-term disability coverage.
• Plan for the Future: 401(k) plan to help you build long-term financial security.
• Care When You Need It: Easy access to telehealth and optional supplemental coverage for life’s unexpected moments.

Pay

Starting salary is $74,000. Exact compensation may vary based on skills, experience, and location.