Supply Chain Commercial Lead

About The Job

The Supply Chain Commercial Lead will manage subcontractor contracts, change orders, purchase orders (POs), invoicing, and inventory management to ensure effective oversight and administration of contractual agreements throughout the project lifecycle. The position reports to the Commercial Manager.

Essential Functions & Responsibilities

• Manage Material Buyout/Contracting
• Review and Validate materials bids against the plans, specifications and material take-offs.
• Obtain, evaluate and negotiate material pricing with vendors.
• Manage data entry within the purchase order process: creating PO’s, receiving, and issuing materials.
• Manage contract package creation and execution.
• Review and Validate Contract Documents and SOV's for each trade.
• Interview and Validate capabilities of each vendor.
• Set Up issuance of contracts on schedule.
• Responsibility to Meet all deliverables per timelines per the project startup checklist.
• Manage Contracts, Plan Changes, Change Orders
• Provide materials costs for change orders.
• Oversee and support the Commercial Specialist in Sage.
• Verify change order costs are accurate and valid.
• Collaborate with the Precon Team and reach out to vendors for material costs on plan changes.
• RFI's will generate subcontractor change orders. The Commercial Lead validates pricing of the change order and coordinates with the Commercial Specialist to submit the change order through Sage and release materials.
• As ASI's are released and RFI's are produced the Commercial Lead will work with the Preconstruction team to ensure accurate QTO's are provided. The Commercial Lead will reach out to vendors for pricing and submit for approval.
• Inventory Management Audits & Invoicing Alignment
• Perform weekly audits to ensure the Supply Chain Operations team is receiving and issuing material.
• Work directly with the AP team to align between received material and invoiced material.
• Ensure materials are reconciled and PO’s are closed at the end of a project.
• Lead Project Close Out
• Create Job Specific close out template.
• Ensure all PO's are reconciled and closed out for the project.
• Ensure that future billings are cut off from being billed to the project.
• Manage the warranty, O&M, as-builts and Procore documentation is uploaded by the milestone-validation lead.

Expectations

• Act as a representative and advocate of JPI’s culture and guiding principles
• 5 day (Monday-Friday) Physical Co-location Daily Collaboration
• Thorough knowledge of contracts and project financials.
• Manage Material Buyout/Procurement/Contracting
• A minimum of 3 subcontractors per trade have submitted a SOW and a SOV bid for the project.
• The Commercial Lead is to validate, assess, negotiate and award subcontracts.
• The Commercial Lead works with the Commercial Specialist to set up Procore Correspondence and document all required contract documents.
• They also collaborate to set up Sage Sales Orders and Purchase Orders.
• Lead Project Close Out Process
• The Commercial Lead is responsible for managing subcontractor warranty letters, O&M letters, as-built drawings, and Procore closeout documentation.
• The Commercial Lead is also responsible to ensure that financials are fully settled.

Policies, Forms, Templates & Reports

• Buyout Log
• Buyout Log Dashboard
• Procore Correspondence Tools
• SOV Templates
• Sage Sales Order Job Aid
• Sage Purchase Order Job Aid
• Sage Change Order Job Aid
• Sage Reports
• Initiation Sheet / LOI Templates
• Close out template