Supervisor Administrative Services

About the role

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service. Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks. To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Founded in 1873, Dignity Health - Mercy Medical Center is a 186-bed, acute care, nonprofit hospital located in Merced, California. Serving over 150,000 patients annually, the hospital offers a full complement of services including a Level II NICU, heart care, the Mercy Cancer Center, and a family birth center. Additionally, Merced Medical Center has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation and is a Joint Commission-certified Primary Stroke Center. One Community. One Mission. One California

Responsibilities

• Provides administrative and secretarial supervision and support to the Hospital President, VP’s, and physician leadership, supervising and coordinating the operations of the administrative office, including the supervision of the Executive Administrative Assistants.
• Assesses and makes recommendations regarding staffing, operational and capital budget needs and monitoring the operational budget, supply costs, overtime, catering, phone and office coverage, travel and corporate expenses.
• Researches and prepares various reports for the President, researching and preparing application packets whenever the need arises to re-apply for various hospitals licenses, certificates, and compliance statements.
• Facilitates periodic Administrative Team meetings on key issues to assure performance improvement, quality and efficiency.
• Supervise and manage the Executive Assistants.
• Ensuring that the patient / customer perspective is a driving force behind our actions and business decisions; crafting and implementing service practices that meet patients' / customers' and own organization's needs. (Focus also includes internal and external customers.)

Requirements

• High School Graduate General Studies and Minimum of seven plus years experience as an executive assistant or executive secretary, upon hire
• High School GED General Studies and Minimum of seven plus years experience as an executive assistant or executive secretary, upon hire