Superior Courtroom Clerk I

Essential Job Functions

• Takes and transcribes dictation at court proceedings.
• Provides customer service through personal, telephonic, and electronic communication.
• Attends all court hearings and determines, summarizes, and records the points and decisions reached in the course of the proceedings.
• Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications.
• Keeps records of matters taken under advisement to assure Judge's ruling within legally set time limitations.
• Collaborates with Judicial Assistants to coordinate calendars and schedules.
• Updates Court and Judges' calendars based on Court orders.
• Maintains confidentiality of information as set forth by rule and statute.
• Sums up and prepares court proceedings in minute entry form.
• Prepares formal orders and documents for judicial review and entry.
• Processes and establishes a chain-of-custody for admitted exhibits.
• Facilitates public access to judicial records.
• Performs document certification on behalf of the Clerk of the Court.
• Issues warrants and writs as ordered by the Superior Court.
• Administers oaths and acts as a judicial notary for the Superior Court.
• Performs all other duties as assigned.

Knowledge and Skills

• Knowledge of modern office and clerical practices and procedures.
• Knowledge of business English.
• Effective communication verbally and in writing.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Time management.
• Organizing and adhering to detail.
• Using data processing systems and other modern office equipment and machines.
• Dictation and transcription of live events.
• Communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
• Using modern office equipment.
• Skilled in typing accurately.
• Accurately maintaining records and preparing reports.
• Working safely and supporting the culture of workplace safety.
• Adhering to courtroom etiquette.
• Making sound decisions in accordance with regulations, policies, and procedures.
• Maintaining confidentiality of court matters.
• Performing complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment.
• Maintaining confidentiality of confidential matters and maintaining discretion.
• Communicating effectively with a wide variety of employees including judges, judicial staff, court leadership and administration, attorneys, and the general public.
• Working under pressure in a dynamic environment with changing demands and priorities.
• Developing and maintaining effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Following written and verbal instructions.
• Remaining current in knowledge required to perform assigned duties.
• Handling confidential matters and maintaining discretion always.
• Working professionally and effectively with co-workers, parties, victims of crime, witnesses, and the public.
• Acting with courtesy, tact, and diplomacy.
• Meeting deadlines and maintaining workflow.
• Dictating and typing with accuracy.
• Accurately maintaining records and preparing reports.
• Working safely and supporting the culture of workplace safety.
• Adhering to the Arizona Code of Conduct for Judicial Employees and Navajo County policies.

Desirable Qualifications

• High School Diploma or G.E.D.
• Two (2) years of experienced clerical work.
• Demonstrated ability to type fifty (50) words per minute.
• One (1) year of clerical or computer experience.
• Valid Arizona State Driver's License.

Physical Demands

• Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and or drive a vehicle.
• Manual dexterity to reach and grasp.
• Manual dexterity to hand write or use computer keyboard.
• Vision sufficient to see/read, hear, and speak to communicate with customers in person and over the phone.
• The work requires exerting up to 30 pounds of force occasionally and or up to 20 pounds of force frequently and or up to 5 pounds of force constantly to move objects.
• Potentially exposed to blood borne pathogens, sensitive materials, and or illicit subject matter such as photographs, narcotics, or testimony.
• May be required to lift 25-30 pounds from floor to waist, waist to shoulder, or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet.
• The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity.

Employee Benefits

• Comprehensive employee benefits package that includes:
• Health insurance.
• Dental insurance.
• Vision insurance.
• Retirement plan.
• Life insurance.
• Short-term disability.
• Long-term disability.
• Flexible spending accounts.
• Employee assistance program.
• Continuing education reimbursement.
• Professional development opportunities.
• Wellness programs.
• Employee discounts.
• Volunteer time off.
• Generous paid time off.
• Flexible work arrangements.