Court Clerk I

About the role

Under moderate supervision, performs a variety of legal clerical duties in response to actions of the courts. Uses independent judgment interpreting and applying procedures and precedents to specific misdemeanor cases. Coordinates and carries out duties involved in assigned causes of action. Performs detailed and complex legal procedures associated with the receipt, review, and filing of court documents.

Responsibilities

• Assists and answers questions from the public received in person, by phone or by email regarding the status, disposition, pending actions or other aspects of court cases.
• Processes incoming faxes and faxes document confirmation returns.
• Sorts, logs and distributes incoming mail and legal documents.
• Makes copies when appropriate.
• Serves as liaison or primary point of contact with defendants, plaintiffs, families, judges, court personnel, Constable's Officers, attorneys, County and District Attorney's Office, law enforcement agencies, interested parties, and the general public regarding status, disposition, pending actions of individual cases and parties' actions.
• Reviews and analyzes legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems.
• Prepares and issues a variety of legal documents.
• Serves as a Court Clerk II alternate in supporting the court.
• Performs filing duties.
• Assists the public and acts as a liaison between the department, courts, other agencies and the public.
• May function as a Court Clerk II alternate in supporting the court.

Requirements

• Education and Experience: Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of responsible clerical experience, including familiarity with legal procedures, terminology, the court system, and customer service; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
• Licenses, Registrations, Certifications, or Special Requirements: None required.

Skills

• Knowledge of: Criminal justice system policies and procedures. Legal terminology, principles, procedures, documents and forms. Office procedures and protocol. Scanning equipment and document control. County Court at Law Systems. Litigation procedures. Appeal process from lower courts. Warrant process. Criminal justice procedures to handle bond forfeiture cases. Business letter writing, grammar and punctuation, and report preparation.
• Ability to: Interpret and process legal data. Operate complex databases. Work under minimal direction. Make independent decisions based on the requirement of statutes, policies and procedures. Handle high volumes of detail-oriented work and to delegate. Handle multiple tasks simultaneously. Effectively deal with dissatisfied customers. Establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.

Qualifications

• Knowledge of: Criminal justice system policies and procedures. Legal terminology, principles, procedures, documents and forms. Office procedures and protocol. Scanning equipment and document control. County Court at Law Systems. Litigation procedures. Appeal process from lower courts. Warrant process. Criminal justice procedures to handle bond forfeiture cases. Business letter writing, grammar and punctuation, and report preparation.
• Ability to: Interpret and process legal data. Operate complex databases. Work under minimal direction. Make independent decisions based on the requirement of statutes, policies and procedures. Handle high volumes of detail-oriented work and to delegate. Handle multiple tasks simultaneously. Effectively deal with dissatisfied customers. Establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.