Summer Claims Associate

Key Responsibilities

• Review and reconcile invoices, billing documents, and claim data to ensure accuracy and compliance with Federal and State child nutrition program requirements.
• Prepare monthly reimbursement claims, validate data across multiple systems (e.g., MIPS, FANS, SharePoint), and maintain organized supporting documentation.
• Cross-check State portals, caterer orders, and monitoring spreadsheets to confirm information accuracy and prevent discrepancies.
• Track and monitor invoice and claim workflows to ensure timely submission and follow up with vendors or staff as needed.

Qualifications

• Associate’s degree in Finance, Accounting, Business, or related field preferred.
• Minimum 2 years of experience in billing, data entry, or claims processing—preferably related to Federal reimbursement programs.
• Experience with invoice tracking, expense reconciliation, and documentation accuracy.
• Valid Florida Driver’s License.

Knowledge, Skills And Abilities

• Strong analytical and organizational skills with the ability to manage multiple priorities and deadlines.
• Sound professional judgment in interpreting and applying program and reimbursement requirements.
• Proven ability to identify issues, analyze root causes, and implement effective, compliant solutions.
• High proficiency in Microsoft Excel and data management tools for tracking, reconciling, and reporting financial information.
• Excellent written and verbal communication skills to convey financial and compliance information clearly.
• Demonstrated initiative, independence, and accountability in managing workflow with minimal supervision.
• Commitment to accuracy, confidentiality, and ethical handling of financial and program data.
• Flexibility to adapt to changing regulations, priorities, and deadlines.

Physical Requirements

• Must have the use of sensory skills to effectively communicate and interact with other employees and the public using telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use hands and fingers, handle, feel or operate objects, read and write English.
• Physical capability to effectively use and operate various items of office equipment, such as but not limited to a personal computer, calculator, copier, scanner, and telephone.

Essential Physical And Cognitive Requirements

• Ability to sit for extended periods while performing computer-based work.
• Ability to frequently view and analyze information on a computer screen for extended periods of time.
• Ability to read, review, and reconcile detailed financial, billing, claims, and compliance-related documentation.
• Ability to maintain sustained concentration, attention to detail, and accuracy while processing claims, invoices, financial records, and supporting documentation.
• Ability to perform repetitive keyboarding and data entry tasks.
• Work is predominantly indoors within a usually quiet to moderately noisy environment. A considerable amount of time is spent working/sitting in front of a computer.
• Must be able to lift, carry, and/or push articles weighing up to 20 lbs.