Substitute Secretary (EXAM) (SY 26-27)

This posting is for the SUBSTITUTE SECRETARY exam. Candidates who pass will be added to the eligible list for Substitute Secretary positions. The exam is administered monthly; approved applicants will be notified by email of their test date and time. This is not a remote position.

About the Role

Under general supervision, Substitute Secretaries perform varied and complex clerical tasks. Assignments may occur in schools or administrative buildings, with duties varying by location and supervisor. Those who pass the Secretary I exam are eligible for promotion to permanent Secretary I positions when available.

Substitute positions are not benefits eligible.

Responsibilities

• Types letters, memoranda, records, reports, and other documents from clear copy, rough draft, and other sources.
• Classifies, sorts, and files various data, records, and reports alphabetically and numerically.
• Interviews office and telephone callers, resolves minor problems, and furnishes requested information.
• Approves invoices for payment and processes payroll attendance reports.
• Performs math computations (whole numbers, percentages, decimals).
• Prepares requisitions and accounts for equipment and materials.
• Completes or maintains data and information on computer forms.
• Proofreads documents for accuracy.
• Issues various office correspondence and communications to appropriate personnel.
• Operates a personal computer to obtain, process, or file data and information.
• Administers basic first aid and may issue medication as required.
• Assists in resolving minor problems of students.
• May communicate on a two-way radio or public address system.

Requirements

Any combination of training and experience equivalent to completion of the twelfth school grade and one (1) year of typing and/or word processing experience.

A certification of completion from an approved secretarial program may substitute for one (1) year of typing and/or word processing experience.

Official transcripts or a degree are required to receive educational credit and must be attached before submitting the application. Applications cannot be updated after submission.

Exam Details

The examination process consists of a computerized test covering entry-level secretarial skills, including:

• Math
• Bank Reconciliation
• Petty Cash
• Reading Comprehension
• Record Locating
• Microsoft Word, Excel, and Outlook

Candidates must have a valid picture ID to take the exam. Special accommodations requests must be submitted upon application. The exam is web-based.

Names of candidates who pass the exam will remain on the eligible list for two years unless replaced or extended. The hiring process may include interviews, a criminal background check, and a pre-employment drug test. The top 10 candidates or top 25% of the list (whichever is greater) will be certified for consideration based on overall test score.

Pay

$21.17 hourly.