Substitute School Secretary - District-Wide

About the role

The Substitute School Secretary position is a temporary role under the direction of the Building Principal. This is a casual seasonal position with a pay rate of $15.06 per hour, typically working an 8-hour day with a 30-minute unpaid lunch break. Substitutes are not eligible for benefits.

Responsibilities

• Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc.
• Composes correspondence, reports and other written documents.
• Works closely with Principal and Administrators on various projects and schedules.
• Schedules appointments and maintains up-to-date calendars for administrator(s).
• Open, sorts, prioritizes mail and other forms of communication and re-directs to those who should take action and/or should be kept informed of its contents.
• Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion.
• Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance.
• Maintains and assumes responsibility of records and files.
• Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment.
• Operate/Maintain/Train staff on appropriate office equipment.
• May receive, count, and secures money, and record transactions, as assigned by the administrator(s).
• Affords assistance in developing, compiling and preparing information and reports.
• Develops priorities, methods and procedures for effective performance of duties and office preparation.
• Assists administrator(s) in designated, routine administrative tasks.
• Exercises good judgment and confidentiality in conformance with district policy.
• Performs related administrative secretarial duties, as assigned by administrator(s).

Requirements

• High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• Thorough knowledge of secretarial techniques and office procedures.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent, Computerized Accounting Package).
• Proficiency in both written and oral English usage and proofreading.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Effective communication skills.

Physical Requirements

• While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word.
• Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.
• Frequently sitting and/or remaining in a stationary position for long periods of time.
• Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Physical and Environmental Conditions

The work of this class is generally performed in a school environment. Work may require the ability to move around the school and office spaces.

Pre-employment Requirements

• All persons employed by the Appoquinimink School District are required to submit a criminal background check and a tuberculosis test.
• Anyone offered employment is required to provide the following: proper identification (Social Security Card and Driver’s License), documentation of eligibility for employment in the U.S.A., completion of I-9 form, and completion of paperwork for the Delaware Child Protection Registry.