Substitute Office Staff

Position Overview

A substitute is responsible for providing administrative support in the absence of administrative support personnel.

Minimal Qualifications

• Hold a high school diploma or have passed a high school equivalency examination approved by the Board of Education.
• Ability to be self-directed in managing workload and developing solutions to problems is required.

Duties And Responsibilities

• Exercise judgment and work effectively with all levels within the school system and the public.
• Compose, type and proofread correspondences, contracts, reports, purchase orders, requisitions and other materials.
• Handles confidential mail and other sensitive information.
• Handles office financial management that includes purchasing, bill submittal and processing invoices for payment.
• Take notes, type letters and memos.
• Direct inquiries to the proper source as necessary.
• Prepares registration, make all travel arrangements and complete travel expense vouchers.
• Answer telephone, screen calls, receive request for information.
• Receive, open and distribute mail.
• Follow-up on requests made to and from Building Administrators.
• Order and maintain supplies as needed.
• Prepare payroll reports.
• Maintain office files.
• Maintain a schedule of appointments and assist in making arrangements for conferences and interviews.
• Arrange maintenance and service calls for equipment.
• Schedule and arrange staff meetings as required.
• Provide other assistance as defined by the Supervisor.

Benefits

This position is not eligible for benefits.

Requirements

• Complete the CULTURAL COMPETENCY MODULE
• Complete DYSLEXIA MODULE
• Complete CHILD ABUSE RECOGNITION & INTERVENTION TRAINING MODULE
• Complete the BEHAVIOR INTERVENTION & SUPPORT MODULE required by the VDOE
• Provide copy of CPR/FIRST AID/AED Training certificate (if applicable)
• National Child Care Background Fingerprinting
• Tuberculosis Testing