Subcontracts Supervisor

About the role

The Business Services Directorate (BSD), led by the Chief Financial Officer, provides high-quality business services to support the Lab's research initiatives through cross-functional teams focused on risk mitigation and cost management. BSD includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and Business Operations Offices, managing the Lab's approximately $900 million annual budget.

The Procurement and Property Management (PPM) Division's mission is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. PPM delivers quality products and services at the lowest cost of ownership ("best value") using best commercial practices, supports socioeconomic programs through small, disadvantaged, women-owned, service-disabled veteran-owned, and HUBZone businesses, ensures compliance with BSA's Prime Contract and applicable regulations, and oversees the BNL Property Management Program to track and account for government property.

This Subcontracts Supervisor position reports to the Subcontracts Manager and works independently on high-dollar, high-risk, complex procurements with extensive contract administration, with signature authority of approximately $1.5M.

Responsibilities

• Work independently within established procedures and guidelines on high dollar/risk and complex procurements with extensive contract administration; report to procurement management with minimal oversight
• May be delegated procurement or subcontract responsibilities as needed
• Provide procurement expertise and leadership to meet technical, schedule, and budget requirements
• Oversee and/or conduct supplier site visits
• Prepare and present reports on procurement activities, including source and price justification as applicable
• Document procurement files and perform contract administration as applicable
• Support and adhere to requirements of procurement's small business and socio-economic plan
• Determine how to resolve complex procurement problems and resolve underlying issues without management guidance using precedents and broad policies
• Provide input to management, coordinate, and control areas of responsibility
• Develop and implement internal procedures
• Lead teams and frequently exercise work discretion
• Process higher complexity, risk, priority, and dollar value procurements with signature authority of ~$1.5M
• Demonstrate commitment to working safely, acting ethically, and taking personal accountability for operational excellence

Requirements

• BA or BS degree in a business field, plus ten (10) years direct procurement experience, preferably in federal government procurement
• Experience with the Federal Acquisition Regulation (FAR) and/or Department of Energy Acquisition Regulation (DEAR)
• Advanced understanding of the procurement business discipline with regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information; track, organize, and analyze procurement information
• Ability to anticipate and establish paths to avoid problems and manage administrative processes on behalf of management
• Ability to develop and implement internal procedures
• Ability to identify and resolve complex problems in procurements
• Knowledge of information processing software such as Microsoft Office (Word, Excel, PowerPoint)
• Skilled at establishing positive working relationships at all levels, internal and external, and setting a positive example for productive teamwork
• Ability to help expand working relationships and effectively influence relationships
• Solid research, analytical, creative problem-solving, sound judgment, and decision-making skills
• Excellent attention to detail
• Ability to handle deadlines and pressure situations
• Advanced, clear, and concise verbal and written communication
• Effective and efficient time/resource management, organization, planning, and prioritizing workload
• Experience leading small teams or projects to a successful outcome
• Establish positive working relationships at all levels, both internal and external; interface with Program or Department end user groups as well as Legal department

Preferred qualifications

• Master's degree
• Supervisory experience
• Certified Procurement Professional (CPP) or similar certification in government procurement practices
• Experience with the Department of Energy Acquisition Regulation (DEAR)
• Experience in cost analysis and/or cost accounting standards
• Experience with negotiating terms & conditions or other legal documents

Working conditions

• Ability to work at a computer/keyboard for extended periods is essential
• Ability to concentrate on accuracy

Additional information

Visa sponsorship is not available for this position. There is a possibility of remote employment if the candidate is not local; if fully remote, minimal travel to the Lab may be required.

Pay

The full salary range for this position is $117,350 – $176,000 per year. Salary offers will be commensurate with the final candidate's qualifications, education, and experience and considered with the internal peer group.

Benefits

Brookhaven National Laboratory offers a comprehensive employee benefits program. Details are available at the BNL Benefits Program.