Subcontracts Manager

Summary

We are seeking a seasoned, field-oriented Subcontract Supervisor with 10+ years of experience in the Heavy Civil, Industrial, and/or Power sectors. This is a critical hybrid role, responsible for the full-cycle management of large-scale, high-value subcontracts.

Roles and Responsibilities

This is a project-based role.

• Administration & Compliance:
• Serve as the primary point of commercial contact for all subcontractors after award.
• Lead formal subcontract kick-off meetings to ensure alignment on scope, safety, schedule, and administrative procedures.
• Rigorously track and manage all subcontractor compliance items, including insurance certificates, bonds, safety plans, and quality control documentation.
• Performance Management:
• Continuously monitor subcontractor field progress against the project schedule, working closely with the Superintendent and Project Controls.
• Identify and manage potential risks, performance issues, and schedule slippages; develop mitigation plans in coordination with the project team.
• Change Management:
• Manage the entire subcontract change order process, from initial notification and pricing to negotiation and execution of the formal change order.
• Maintain the official subcontract change log and ensure all changes are properly documented.
• Financial Control:
• Review, validate, and process all subcontractor applications for payment and invoices.
• Track and manage potential back-charges, claims, or disputes to protect the project's commercial interests.
• Closure:
• Lead the comprehensive subcontract closeout process, including punch list completion, final lien waiver collection, warranty documentation, and release of retainage.

Requirements

• Advanced Negotiation: Proven ability to lead complex, high-stakes negotiations and resolve disputes amicably and professionally.
• Financial Acumen: Strong understanding of cost control, invoice validation, and the financial impact of change orders and claims.
• Communication: Exceptional written and verbal communication skills. Ability to communicate complex contractual concepts to operations teams and senior leadership.
• Field Orientation: A practical, hands-on understanding of field operations, construction sequencing, and safety. Ability to read and interpret engineering drawings and specifications.
• Organization: Meticulous attention to detail and the ability to manage multiple high-value subcontracts simultaneously.

Qualifications & Experience

• Education: Bachelor’s degree in Construction Management, Engineering, Business, Supply Chain, or a related field is strongly preferred.
• Experience:
• A minimum of ten (10) years of progressive experience in subcontract management, procurement, or contract administration.
• Direct project experience within the Heavy Civil, Industrial (e.g., Petrochemical, Manufacturing), or Power (e.g., Generation, Renewables, T&D) sectors is required.
• Proven experience managing individual subcontracts valued greater than $10 million.
• Project Types: Experience with various project delivery models, such as EPC, Design-Build, and Lump Sum, is highly desirable.
• Technology: Proficient in Microsoft Office Suite. Experience with construction management software (e.g., Procore, Viewpoint) and Vista ERP systems is preferred.
• Travel: Must be willing and able to travel extensively and/or accept project-based field assignments (rotational or full relocation) as required.