Subcontracts Manager

About the role

The Procurement and Property Management (PPM) Division is seeking a Subcontracts Manager with experience in high-dollar and complex procurements. The incumbent will oversee procurement and contractual agreements, manage procurement staff, and execute and administer a variety of services and/or complex equipment through various contract types.

Responsibilities

• Oversee procurement and contractual agreements for Brookhaven National Laboratory.
• Manage procurement staff in the execution and administration of a variety of services and/or complex equipment, through various contract types in a high-volume environment.
• Identify and track customer supplied or purchased property and administer throughout the life of the procurement/requirement.
• Lead Source Selection Committees and advise user departments and staff on various procurement methods and alternate products.
• Review and monitor contracts and contract progress to ensure compliance with procurement requirements, policies, and procedures.
• Analyze vendor performance and determine acceptable standards.
• Ensure contract files are in compliance with DOE, federal, state, and local as well as Lab regulations and policies.
• Write memoranda, correspondence, and reports relating to processing and execution of contracts or as otherwise requested; answer contract related questions from vendors and/or lab staff.
• Identify prospective proposers and sources.
• Develop new sources of supply and service.
• Participate in vendor outreach functions to encourage vendor participation.
• Negotiate contract terms and conditions, including leading negotiation teams, as needed, seeking to achieve an outcome that is in the best cost/business interest of BSA.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work process, and work cooperatively and jointly to provide seamless customer service.
• Conduct research, evaluate findings, and make independent decisions on procurement matters.
• Perform other related duties as assigned.
• May perform duties of Acting Procurement Operations Manager in his/her absence as directed.
• Supervise functional areas with critical lab-wide impact.
• Supervise people and other resources within functional areas.
• Supervise lower-level exempt and non-exempt staff.
• Manage multiple functions.

Requirements

• A bachelor’s degree in a business-related discipline.
• A minimum of six (6) years, full-time, directly related experience of which two (2) of those years are inclusive of supervisory and/or management experience.
• A demonstrated ability to deal with project deadlines and high-dollar complex equipment and/or service procurements.
• Thorough knowledge of the Federal Acquisition Regulations (FAR).
• Familiarity with the Service Contract Act, EEO Compliance, Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data as well as negotiating standard and specialized terms and conditions.
• A deep understanding of all principles of the procurement process in a government environment from inception of a requirement to contract close out, including but not limited to: analysis of requirements and selection of the appropriate procurement method; creation of the solicitation (RFQ/RFP); evaluation of prospective Offeror quotes, bids; proposal evaluations and recommendations; cost and price justification/analysis, negotiations, drafting of contracts, and modifications along with written documented recommendation for award.
• A self-motivated, resourceful, and organized individual who can take ownership of all assigned work.
• Able to lead, manage, motivate, and create an environment inducive to a high performing team, while maintaining compliance with policies and regulations.
• Strong critical thinking and problem-solving skills to analyze complex challenges, develop innovative solutions, and implement strategies that enhance operational efficiency and effectiveness.
• Able to work within a scientific facility under stringent timelines to meet the laboratory’s needs.
• Proficient in Microsoft Office Word, Excel, and PowerPoint.
• Ability to interact effectively and respectfully with a diverse and international population of internal and external customers.

Qualifications

• Working knowledge of PeopleSoft.
• A Master’s degree in business.
• Certified Procurement Professional (CPP) or similar certification in government procurement practices.
• Experience teaming with legal counsel, project managers, engineers, cost estimators, and quality assurance personnel in a scientific or high-tech environment.
• Experience with Cost Type Contracts.
• Experience with Research & Development Contracts.

Benefits

Brookhaven National Laboratory offers a comprehensive benefits program that includes:

• Health insurance
• Retirement plans
• Flexible spending accounts
• Employee assistance programs
• Telework options
• Professional development opportunities

Pay

The full salary range for this position is $128,900 - $213,950 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

Schedule

Brookhaven National Laboratory offers flexible scheduling options to accommodate the needs of both employees and the organization.