Subcontracts Administrator (Grants and Contracts Office)

About the role

The Urban Institute is a research-to-impact institution founded on one simple idea: To improve lives and strengthen communities, we need practices and policies that work. From advancing well-being to fostering shared prosperity, leaders across sectors are working every day to create brighter futures for all people and communities. For more than 50 years, Urban has delivered evidence and solutions that drive meaningful change, and this remains our charge today.

The Opportunity

The Urban Institute’s Grants and Contracts Office (GC) is seeking a Subcontracts Administrator (Step 3/Grants & Contracts) to join our subaward and procurement team. Urban’s grants and contracts office provides comprehensive compliance support throughout the entire award lifecycle -- from proposal review to award negotiation, to issuing and negotiating third-party agreements and facilitating award closeout. The office primarily supports research funded by private foundations, as well as federal, state, and local governments. In addition, the Grants and Contracts Office manages and oversees Urban’s award portfolio to mitigate risk, ensure compliance, support new business growth and empower project success through best practices in award administration.

What You’ll Do

• Provide support throughout the full award lifecycle for third party agreements; pre-award activities may include assisting with the review of prime award funding announcements and RFPs to develop compliant subrecipient and/or subcontractor packages aligned with program objectives and Urban policies, including required flow-down terms and conditions.
• Conduct due diligence reviews of potential vendors and partners; and review supporting documentation for contractual, budgetary, organizational and compliance considerations.
• Draft, negotiate, and administer agreements with nonprofit organizations, universities, commercial businesses, and state and local government entities.
• Ensure agreements are consistent with client requirements, procurement policies and procedures, and internal guidelines, and maintain auditable procurement and grant files.
• Support the identification and resolution of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Work under senior team staff to assess project-specific procurement and subaward (assistance) requirements, identify compliance considerations, and support the implementation of required flow-down provisions.
• Support the preparation, timely submission, and tracking of required compliance reporting (e.g. FFATA, ISRs, SSRs, SCA); may assist with small business subcontracting plan requirements for applicable federal bids.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by providing recommendations to mitigate risk.
• Avoidance of sub-agreement implementation issues with contractual or business implications by