Subcontracts Administrator

Duties & Responsibilities

• Working as part of the Project Team in developing and forming subcontracts.
• Administering all phases of construction subcontracts, including pre-qualification, formation, execution and close-out.
• Developing and maintaining project subcontract plans.
• Sourcing potential subcontractors and performing bidders’ qualification in collaboration with HSE and QA/QC teams.
• Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
• Developing and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.
• Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
• Receiving and analyzing proposals, support the Subcontract Manager negotiating the terms of the subcontracts with the support of the project and legal teams.
• Obtaining NDAs from bidders/subcontractors, as required.
• Conducting and documenting subcontracts pre-award and project kick-off meetings.
• Preparing, with the collaboration of the Project Team, the Subcontract Bid Assessment & Recommendation for award to be reviewed and approved by management.
• Support Subcontract execution following Company’s Guidelines and Procedures.
• Tracking and auditing subcontract document list working in conjunction with the Document Control Team.
• Reviewing and analyzing quantity assessment provided by Project Controls for invoice validation and subcontract productivity.
• Ensuring all required subcontractor insurance is in place prior to the performance of any work.
• Attending Site construction meetings, as required.
• Support the Overall Change Order management process, by working closely with the relevant Project Stakeholders to finalize change order documentation.
• Monitoring and reviewing invoices from subcontractors.
• Obtaining Lien releases and completion certificates from subcontractors.

Qualifications

• Minimum 4 years of professional experience with contract / subcontracts.
• Minimum 3 years of professional experience in engineering / construction subcontracting activities for the oil and gas industry.
• Willingness to travel.
• Willingness to work on Project Site, in Louisiana.
• Knowledge of contract agreements, legal requirements involved in contracts, compensation methods, invoicing and change order processes required.
• Able to effectively communicate across various disciplines and with contract counterparties.
• Excellent analytical and problem-solving skills, with an ability to spot issues and risks and escalate when appropriate.
• Excellent writing skills, including drafting of simple legal documents.
• Able to prioritize and meet critical deadlines.
• Attention to detail and ability to manage commercially sensitive and confidential information.
• Able to work independently as well as with team members and take direction in a fast-paced and dynamic environment.