Subcontract Administrator Principal
About the role
As a Principal Subcontract Administrator (SCA), you will be responsible for end-to-end lifecycle management of subcontracts, from issuance of Request for Proposal (RFP) to subcontract closeout, consistently ensuring all activities are executed timely with precision and adherence to internal company policy and procedure as well as Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable. The successful SCA will balance rigorous contract compliance with strategic supplier relationship management to ensure seamless delivery of goods and services. The SCA will support a business area with over $1 billion in annual revenue and material spend for highly specialized and complex goods and services based on program specific requirements and specifications.
Responsibilities
- Prepare RFPs
- Lead negotiations (terms and conditions, pricing, etc.)
- Maintain meticulous documentation for all procurement actions to ensure compliance and audit readiness
- Issue and maintain complex subcontracts of various contract types (firm fixed price, cost plus, etc.) through various phases of program execution (development, production, repair, etc.)
- Timely close out subcontracts
- Collaborate cross functionally with program stakeholders by partnering with engineering, program management, quality, and finance to align subcontract requirements with program milestones and ensure the overall health of the supplier relationship
- Interface with suppliers, leading/facilitating meetings and fostering professional and productive relationships to ensure conformance to subcontract requirements
- Support critical government and commercial proposals
- Manage material receipts and approve invoices
- Support internal and external audits
- Collaborate closely with subcontract program managers to ensure supplier performance success
Requirements
- Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook)
- Bachelor's Degree and 6 years work experience or equivalent experience
- Demonstrated working knowledge of both government and commercial contracts
- Proven ability to operate efficiently within a fast-paced, high-volume environment
- Strong experience leading and managing entire procurement flow, from initial proposal to final closeout
- Knowledge of Federal Acquisition Regulations policies & procedures (FAR/DFAR)
- Ability to obtain and maintain a Secret Clearance
Qualifications
- Bachelor's Degree in supply chain management or related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment
- Professional Supply Chain Certification (CPM, CPSM, CSCP, PMP)
- Working knowledge of Oracle ERP system
- Contracts / Legal background
Skills
- Proactive, efficient, and accountable
- Clear and effective verbal and written communication skills
- Organized with attention to detail
- Exercise independent and good judgement
- Think strategically and critically
- Receptive to constructive feedback
- Routinely leverage training in daily tasks
- Balance multiple priorities of the business without sacrificing quality of work product