Subcontract Administrator Lead

About the role

Responsible for managing the subcontractor lifecycle, including prequalification, contract administration, compliance tracking, and invoicing. Oversees subcontractor agreements, work authorizations, change orders, and contract reviews while ensuring compliance with licensing, insurance, certified payroll, and audit requirements. Serves as a key point of contact for subcontractors and project managers, supports financial month-end close activities, maintains accurate records, and provides guidance on contract-related matters. Supports the department manager, assisting with managing workloads, performance, and productivity.

Responsibilities

• Coordinate the Subcontractor pre-qualification process
• Analyze and manage required compliance documents including contractors license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Assist Subcontractors & Project Managers with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Lead a team by ensuring overall team productivity and development.
• Special projects as assigned

Qualifications

Required Qualifications:

• 4+ years of experience in a construction environment, specifically in insurance, contract management, or