Subcontract Administrator

About the role

The Subcontract Administrator is responsible for developing and maintaining strong supplier relationships while coordinating with internal departments to ensure a continuous and timely flow of materials and services that support the project production schedule. This position also assists with purchasing activities, RFP coordination, and compliance documentation as required.

Location: El Segundo, CA | Type: Direct Hire

Responsibilities

• Develop and maintain positive, professional relationships with vendors and subcontractors.
• Coordinate with internal teams (engineering, quality, accounting, production, and project management) to ensure vendor performance aligns with project milestones and requirements.
• Ensure vendor compliance with all subcontract terms, technical specifications, and quality standards.
• Monitor supplier progress and report vendor status regularly to management.
• Track shipments and delivery schedules, collaborating with logistics to determine the most efficient shipping methods while maintaining production timelines.
• Review and reconcile vendor invoices.
• Maintain organized purchasing records, files, and supporting documentation.
• Prepare and maintain documentation for Buy America and DBE compliance audits.
• Conduct regular vendor communications through meetings, emails, and reports to keep delivery and project information current.
• Identify and resolve supplier performance issues and coordinate corrective actions as needed.
• Support purchasing and sourcing activities including RFP preparation and evaluation.
• Travel occasionally for supplier visits, audits, or project coordination (domestic and international).
• Perform other duties and special projects as assigned.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain, or a related field; equivalent experience in Purchasing or Contract Administration may be considered.
• Minimum 3+ years of experience in the rail industry (preferred) or a manufacturing environment, ideally within purchasing, contracting, or supplier management.
• Proficiency in Microsoft Office Suite (Word, Excel, Access); strong data management and reporting skills.
• Proven ability to analyze and improve supply chain processes, identify inefficiencies, and implement corrective actions.
• Excellent organizational and time management skills with the ability to meet strict deadlines.
• Strong problem-solving abilities and attention to detail.
• Effective communication skills with the ability to work across diverse teams and cultural groups.
• Ability to work independently with minimal supervision on standard issues.
• Experience reading and interpreting engineering drawings and technical documents is a plus.
• Demonstrated experience managing multiple suppliers and competing priorities simultaneously.

Pay

$90,000 - $100,000 annually

Benefits

Eligible employees receive health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.