Subcontract Administrator

Responsibilities

• Support the Capital Projects Buyer Lead in developing and implementing acquisition and subcontracting strategies aligned with project objectives, schedule requirements, and risk management goals.
• Aid in maintaining the project Material Assignment Schedule (MAS).
• Support procurement planning activities, market research, source identification, and procurement scheduling.
• Prepare procurement plans, bidder lists, solicitation packages, and procurement documentation.
• Prepare and issue Requests for Proposal (RFPs), Invitations for Bid (IFBs), Requests for Information (RFIs), and other solicitation documents.
• Cook bidder communications, pre-proposal meetings, and clarification processes.
• Manage proposal receipt, evaluation, and documentation.
• Facilitate technical, commercial, and management evaluations in accordance with project procedures.
• Prepare negotiation plans, negotiation memoranda, award recommendations, and approval documentation.
• Support commercial negotiations with prospective subcontractors and suppliers.
• Analyze cost and pricing proposals to determine price reasonableness and commercial competitiveness.
• Draft subcontract agreements, purchase orders, amendments, and related contractual documents.
• Serve as the primary commercial point of contact for assigned subcontractors and suppliers.
• Administer subcontract agreements throughout project execution.
• Cook with other project functions (e.g. Project Controls, Construction, Engineering, Quality, Finance) to ensure project requirements are achieved.
• Prepare documentation and chair Subcontractor/Supplier Progress Meetings.
• Maintain subcontract files and procurement records in accordance with company procedures and audit requirements.
• Identify emerging contractual risks and develop mitigation strategies.
• Support project risk management initiatives through proactive contract administration.
• Lead subcontract closeout activities, including verification of final deliverables, releases, warranties, lien waivers, and final payments.
• Ensure complete and accurate contract documentation is maintained.
• Support project lessons learned and procurement performance evaluations.

Requirements

• 5 years of experience in subcontract administration, procurement, contracts management, or supply chain management preferred.
• Excellent verbal and written communication skills for effective interaction with clients, subcontractors/suppliers, and project stakeholders.
• Experience administering multiple contract types, including:
• Cost-reimbursable professional services agreements
• Fixed-price construction contracts
• Design-build contracts
• CMGC contracts
• Specialty equipment and engineered equipment procurements

Skills/Abilities

• Proficiency with procurement and contract management systems, Microsoft Office Suite, and project controls tools.
• Strong knowledge of commercial contracting principles, procurement regulations, and subcontract administration practices.
• U.S. Citizenship
• Previous DOE or nuclear experience preferred.

Educational Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, Engineering, or a related field with 5 years of relevant experience, OR extensive knowledge and 10 years of experience in supply chain support of large EPC, industrial, energy, infrastructure, nuclear, or major capital projects.

Reporting Relationship

• Reports to the Capital Projects Buyer Lead and works closely with Project Management, Engineering, Construction Management, Legal, Project Controls, Finance, and Client Representatives.