Subcontract Administrator

Overview

ITC Defense Corp. is seeking a detail-oriented Subcontracts Administrator to support our growing portfolio of Department of Defense programs. This role is ideal for a motivated professional who thrives in a fast-paced small business environment and enjoys owning the full lifecycle of subcontract administration. The Subcontracts Administrator will lead pre-award and post-award subcontract activities, ensure compliance with FAR/DFARS requirements, support proposal efforts, and help strengthen ITC's purchasing system and processes.

Responsibilities

• Subcontract Lifecycle Management
  • Administer subcontracts, task orders, and modifications from cradle-to-grave.
  • Prepare and release Requests for Quote/Proposal (RFQ/RFP) and perform price analysis.
  • Prepare, negotiate, and administer agreements such as Non-Disclosure Agreements (NDAs), Teaming Agreements, subcontracts and modifications, etc.
  • Ensure proper flow-down of prime contract requirements and clauses.
  • Maintain subcontract files and ensure documentation meets audit readiness standards.
• Compliance & Risk Management
  • Ensure subcontracts comply with FAR, DFARS, and company policies.
  • Perform and document subcontractor due diligence and compliance packages.
  • Assist in development and implementation of purchasing procedures and processes.
• Performance & Financial Administration
  • Monitor subcontractor performance, deliverables, funding, and reporting.
  • Track subcontract funding and support the reconciliation of subcontractor invoices.
  • Support resolution of subcontract disputes and audit activities.
• Collaboration & Communication
  • Serve as liaison between ITC and subcontractors on contractual matters.
  • Participate in program reviews and proposal support.
  • Provide guidance to internal teams on subcontract terms and requirements.
• Other duties as assigned.

Minimum Qualifications

• U.S. Citizenship required.
• Bachelor's degree in a related field.
• Minimum 4 years of subcontract administration experience in government contracting.
• Working knowledge of FAR and DFARS regulations and Government contract types.
• Experience performing price/cost analysis.
• Experience supporting defense contracts.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Preferred Qualifications

• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Professional certifications such as CPCM, CFCM, or DAWIA.
• Experience with the Navy, Missile Defense Agency, Foreign Military Sales, or security cooperation.
• Experience supporting complex proposals.
• Personnel security clearance.

Benefits

• Employer Supplemented Health Insurance
• Employer Paid Dental and Vision Insurance
• Employer Paid Life and AD&D Insurance
• 3% Biweekly 401(k) Contribution
• Paid Time Off
• Tuition and Certification Reimbursement
• Competitive Salaries with Performance Incentives
• A positive working environment with supportive teammates and leadership