Subcontract Administrator

About the role

AEVEX Aerospace seeks an experienced, detail-oriented Subcontract Administrator to support multiple business units in a dynamic and fast-paced manufacturing environment. The Subcontract Administrator works with our team of procurement professionals, in support of DoD programs, to assure compliance with applicable procedures, regulations, and legal requirements including FAR/DFARS and International Traffic in Arms Regulations (ITAR). We are seeking a motivated self-starter who can work independently and as part of a team in a dynamic environment.

This position performs functions or is immediately available to perform functions that are considered safety sensitive for the purpose of maintenance or preventive maintenance as defined by 14 CFR 121. Therefore, employment and continued employment with the company is conditioned upon full compliance with the company's Antidrug and Alcohol Misuse Prevention Program as required by 14 CFR Part 120, 135, 145 and 49 CFR Part 40.

Work arrangement: onsite with occasional travel. Potential flexibility to accommodate a hybrid arrangement.

Responsibilities

• Review and negotiate contracts with vendors and suppliers
• Provide proposal support for multiple business units
• Source selection and finding suppliers and vendors that meet company goals
• Establish and maintain procurement parameters in MRP system
• Support make-vs-buy recommendations consistent with business strategy
• Develop cost-effective strategies for purchasing goods and services
• Maintain relationships with suppliers while scouting for additional vendors
• Evaluate spending operations to improve quality and timeliness of deliveries
• Communicate with management regarding the flow of goods and services affecting production
• Assure compliance with FAR/DFARS and ITAR regulations
• Negotiate NDAs, Teaming Agreements, Terms and Conditions, and Proposed Pricing
• Create RFP solicitations in accordance with Government and AEVEX requirements, ensuring responses meet all TINA requirements
• Evaluate supplier proposal responses and perform detailed proposal analyses and source selections
• Analyze risks and identify risk mitigation strategies
• Act as primary interface between subcontractors and supported programs for all subcontract-related issues
• Administer subcontracts of various types (FFP/Cost-type, etc.) and complexity, ensuring compliance with AEVEX procurement procedures and contractual obligations
• Conduct cost analyses and set benchmarks for improvement
• Work closely with the company legal department to ensure favorable contracts and terms
• Ensure supply chain processes meet legal requirements and standards
• Interface with Supply Chain Staff, Production, Engineering, Quality, Logistics, Senior Level Management, Accounts Payable, and Contracts as a key member of Integrated Product Teams (IPTs)
• Regular and reliable attendance on a full-time basis
• Exhibit professional behavior reflecting positively on the company
• Embody AEVEX’s cultural values and align daily actions with department goals and company culture

Requirements

• Working knowledge of FAR/DFARS
• Working knowledge of Government Property Administration
• Working knowledge of Non-Disclosure Agreement (NDA) applicability
• Experience with CPSR audits
• Experience in a hybrid commercial/FAR-compliant environment (a plus)
• Experience with enterprise resource planning programs
• Proficiency in word processing, electronic spreadsheets, and analysis techniques
• Bachelor's degree in business, engineering, or related field
• Master's degree in a related field (desired)
• Certificate in Certified Purchasing Manager (C.P.M.), Certified Supply Chain Professional (CSCP), Certified in Logistics, Transportation and Distribution (CLTD), or Certified in Production and Inventory Management (CPIM) (desired)
• 5 or more years of experience as a Subcontract Administrator in a manufacturing environment
• 3-5 years of applicable experience in the DoD/Federal industry or equivalent
• U.S. Citizenship required
• Ability to obtain and maintain a Secret DoD clearance

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to sit and reach to use computers and other office equipment
• Frequently required repetitive movements of wrists, hands, and/or fingers
• Occasionally experience a high level of noise, adverse weather, or temperature conditions

Pay

Salary range: $109,300—$122,200 USD.

Benefits

• 401(k)-retirement plan
• Comprehensive Medical, Dental, Vision, Disability, and Life insurance group coverage (with a portion of premiums paid by the company)
• Professional development funds
• Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.