Subaward Manager

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer exploring all that Yale has to offer, your talents and contributions are welcome.

About the Role

Reporting to the Assistant Director, Subaward Management, this position provides support to Yale’s cutting-edge research by drafting, administering, and executing outgoing subawards issued under grants and contracts. These duties involve interpretation of award terms and conditions, negotiation, and adjusting to changes in a fast-paced industry. This position acts as the primary manager for handling outgoing subaward-related issues, advising/educating departmental personnel, and contributing to process improvements. The Subaward Team is a fun, dynamic group of people who love to learn and have a passion for supporting Yale’s vast research enterprise. This position offers on-site, hybrid, or largely remote work schedules.

Responsibilities

• Manage the outgoing subcontract process including review, coordination, and preparation of documentation related to outgoing subcontracts under prime awards received by Yale University.
• Work collaboratively with contract and award managers to ensure the proper execution of subawards, ensuring the terms and conditions of awards are properly reflected as flow-down terms and conditions to subrecipients.
• Negotiate terms and conditions of subaward agreements with subrecipient organizations.
• Oversee the proper management of subaward records in IRES and in Workday for accuracy.
• Obtain and review financial and other documentation of subrecipients to evaluate financial stability, internal controls, and performance history.
• Determine the level of risk of each subrecipient and consider risk mitigation strategies to reduce Yale and sponsor risk exposure.
• Read and interpret sponsored award documents and apply understanding of federal and other sponsoring agency policies to ensure the subrecipient’s financial obligations adhere to expectations of Yale and the sponsor, as well as identify special terms and conditions that may be required.
• Identify and resolve problematic reporting and invoicing clauses that are not being met by the subrecipient and communicate effective resolution with the PI and department business office.
• Create and ensure accurate grant line setup in the University’s financial system for all after-the-fact subawards.
• Create and manage supplier contracts in the University’s financial system.
• Ensure exceptional customer service to faculty, staff, and sponsors while providing appropriate institutional oversight and sponsor stewardship.

Requirements

• Bachelor’s degree and 3 years of experience in a related field or an equivalent combination of education and experience.
• Knowledge of sponsor requirements, subrecipient regulations, determining risk, and management of the subrecipient process.
• Excellent written and verbal communication skills with demonstrated organizational skills.
• Ability to draft appropriate subawards in accordance with the sponsor’s terms and conditions.
• Demonstrable understanding of regulatory and University requirements (human and animal subjects, conflict of interest, etc.) as they relate to the issuance of subawards.
• Exceptional attention to detail, well-developed analytical and problem-solving skills, and demonstrably strong customer service.
• Demonstrated ability to comfortably work with individuals of all levels of the University in a professional and courteous manner.
• Demonstrated ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multitasking environment, work effectively as part of a team, and willingness to exceed expectations while devoting additional time to eliminate backlog and support colleagues.

Preferred Qualifications

• Working knowledge of federal regulations as they relate to the conduct of research.
• Knowledge of accounting principles.
• Working knowledge of award management in an institute of higher education.
• Thorough working knowledge of PC-based tools including Microsoft Office Suite.
• Understanding of OMB Circulars A-21, A-110, A-133, and A-81 and their applicability to federally funded awards, as well as 2 CFR 200 and its applicability to federally funded awards.

Pay

Salary range: $68,000.00 - $120,500.00

Schedule

Full time, hybrid work model.

All candidates for employment will be subject to pre-employment background screening, which may include motor vehicle, DOT certification, drug testing, and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.