Studio Coordinator (Temporary - 6 months)

Description

Your Role Gensler’s Chicago office is seeking a Temporary Studio Coordinator. This position will support Principals, Studio Leaders, and all members of the team as required. This Temporary position is to provide coverage through January, with the potential for a full-time opportunity based on business needs. The role is fully in-office.

What You Will Do

• Maintain Principal's and Studio Leaders' calendar
• Aid in maintaining and supporting relationships with clients and prospective clients
• Aid in marketing efforts as needed (e.g., responding to RFPs)
• Generate, compose, proof, format, and issue business correspondence as appropriate
• Type and file project correspondence and meeting notes for team members
• Coordinate meeting/presentation room setup, assist with ordering lunch for team/client, coordinate overnight client stays, organize client entertainment, etc.
• Organize project files and spreadsheets relating to correspondence with clients and consultants
• Provide backup to other studio coordinators as needed
• Provide backup to the receptionist as needed
• Make travel reservations for studio members and coordinate through the Firmwide Travel agency as required or other resources as designated by Gensler
• Maintain professional credentials for the Principals in the studio
• Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages
• Coordinate dead filing as needed for the project files
• Manage the studio PTO calendar
• Work with studio staff members to help complete expense reports and timesheets on time
• Collect studio members’ timesheets for the Studio Directors approval
• Complete research projects as needed
• Greet clients for meetings and assist clients over the phone when needed
• Organize monthly studio meetings
• Encourage studio morale by organizing occasional in-studio happy hours
• Update marketing reports every week
• Update staffing reports every week
• Handle miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler

Your Qualifications

• Minimum 5 years experience in a professional administrative position
• A/E/C industry experience is a plus
• Show ability to problem solve, both individually and as part of a project team
• Must type a minimum of 65 wpm
• High School degree with appropriate experience or Business School Certificate or College Diploma
• High level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop
• Excellent verbal and communication skills
• Ability to prioritize business responsibilities
• Must be able to communicate clearly and articulately over the phone
• Positive attitude, willingness to “go the extra mile”
• Ability to work independently with minimal guidance
• Must be available for overtime on an as-needed basis

The base salary will be estimated between $26 – $32/hour.

About the Role

Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

Benefits

At Gensler, we strive to offer competitive compensation and benefits. The base salary will be estimated between $26 – $32/hour. Additional benefits may include:

• Health insurance
• Paid time off
• Retirement plans
• Professional development opportunities

Schedule

This Temporary position is to provide coverage through January, with the potential for a full-time opportunity based on business needs. The role is fully in-office.

Skills

Skills required for this position include:

• Administrative experience
• Problem-solving skills
• Microsoft Office proficiency
• Adobe Creative Suite proficiency
• Communication skills
• Time management and organization skills

Pay

The base salary will be estimated between $26 – $32/hour.