Studio Coordinator (Part-Time/Temporary - 6 month)

About the role

Gensler’s Columbus office is seeking a part-time, temporary Studio Coordinator to support Principals, Studio Leaders, and all members of the team. This temporary position provides coverage through February, with the potential for a full-time opportunity based on business needs. The role is fully in-office/onsite.

Responsibilities

• Maintain Principals' and Studio Leaders' calendars
• Maintain and support relationships with clients and prospective clients
• Assist with marketing efforts as needed (e.g., supporting responses to RFPs)
• Generate, compose, proof, format, and issue business correspondence
• Type and file project correspondence and meeting notes for team members
• Coordinate meetings with the Office Services Coordinator, including setting up meeting/presentation rooms, ordering lunch, coordinating overnight client stays, and organizing client entertainment
• Organize project files and spreadsheets relating to correspondence with clients and consultants
• Provide backup to other studio coordinators and the receptionist as needed
• Make travel reservations for studio members and coordinate through Gensler’s firmwide travel agency
• Organize and attend weekly studio leadership meetings
• Maintain professional credentials for the Principals in the studio
• Handle public relations compositions, mailings, and distribution of incoming/outgoing mail and packages
• Coordinate dead filing for project files
• Manage the studio PTO calendar
• Assist studio staff with completing expense reports and timesheets on time
• Collect studio members’ timesheets for Studio Directors' approval
• Complete research projects as needed
• Greet clients for meetings and assist clients over the phone
• Organize monthly studio meetings
• Encourage studio morale by organizing occasional in-studio happy hours
• Update marketing and staffing reports weekly
• Perform miscellaneous tasks requested by Studio Principals, Studio Leaders, or team members

Requirements

• Minimum 5 years of experience in a professional administrative position
• A/E/C industry experience is a plus
• Ability to problem-solve, both individually and as part of a team
• Minimum typing speed of 65 wpm
• High School degree with appropriate experience, or a Business School Certificate or College Diploma

Skills

• High proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Proficiency with Adobe products such as InDesign, Illustrator, and/or Photoshop
• Excellent verbal and written communication skills
• Ability to prioritize business responsibilities
• Clear and articulate phone communication
• Self-motivated with minimal guidance required
• Positive attitude and willingness to “go the extra mile”
• Ability to work independently
• Availability for overtime on an as-needed basis

Benefits

• Comprehensive medical, dental, and vision coverage
• Disability and wellness programs
• Flex spending accounts
• Paid holidays and paid time off
• 401k, profit sharing, and employee stock ownership
• Twice annual bonus opportunities
• Reimbursement for certain professional licenses and associated renewals and exam fees