Studio Coordinator

Responsibilities

• Welcome guests and help manage the day-to-day flow of the studio, phones, and incoming communication
• Coordinate mail, deliveries, shipments, and office logistics
• Keep office supplies, snacks, kitchen items, and shared spaces organized and stocked
• Track administrative expenses and help manage office-related budgets
• Help keep the studio clean, organized, and running smoothly day-to-day
• Coordinate meetings, conference room scheduling, client lunches, and other hospitality details
• Support scheduling and administrative coordination for leadership and the People Operations team
• Help answer employee questions and support day-to-day team needs
• Maintain shared digital resources, trackers, and internal systems
• Coordinate guest presentations, internal programming from scheduling through setup
• Assist with office events, celebrations, team gatherings, and studio engagement activities
• Coordinate with vendors, building management, and maintenance providers as needed
• Support team travel coordination and other administrative logistics
• Help lead employee recognition efforts, including birthdays, anniversaries, and life events
• Partner with leadership and operations teams to create a welcoming, organized, and thoughtful studio experience

Requirements

• Previous professional experience in office coordination, administrative operations, workplace experience, hospitality, People Operations, or a related role
• Ability to work in-person from our Austin, TX office on a full-time basis
• Strong organizational skills and the ability to manage multiple priorities simultaneously in a fast-paced environment
• Excellent written and verbal communication skills with a high level of professionalism and hospitality
• Strong attention to detail and follow-through
• Demonstrated ability to take initiative, problem solve, and work independently while collaborating closely with a team
• Experience coordinating meetings, events, schedules, or office operations
• Comfort working with digital systems, shared calendars, spreadsheets, and communication platforms
• Positive attitude, strong interpersonal skills, and a willingness to support a collaborative studio culture
• Appreciation for design, hospitality, and contributing to a creative workplace culture