Student Engagement & Event Coordinator

About the role

The Student Engagement and Events Coordinator designs, manages, and executes co-curricular programs to enhance student life and professional development at Widener University Commonwealth Law School. This role oversees student organizations, coordinates campus functions, manages event logistics, and ensures a welcoming, inclusive community.

Responsibilities

• Student Engagement
  • Manage student activities calendar to prevent conflicting programming.
  • Collaborate with the Assistant Dean of Students and student leaders to develop policies that support safe, inclusive, and fiscally responsible programming.
  • Develop robust and inclusive programming that enhances the student experience at the law school.
• Events
  • Handle logistical aspects of employee, student, and alumni events, including attendee registrations, printed programs, booking offsite event space, outside vendors, room reservations, hotel reservations, travel arrangements, tracking RSVPs, audiovisual needs, parking, and other on-site components.
  • Coordinate, order, arrange (and as necessary, pick up) all catering, meals, reception food, coffee, alcohol, soft drinks, water, and other refreshments for internal and external events, both on and off campus.
  • Work with student leaders to understand budget management and appropriate financial stewardship.
  • Train students in preparing expense reports and gathering supporting documentation.
  • Plan and implement large-scale events for the incoming class, student body, and related student events in collaboration with the Assistant Dean of Students.
  • Schedule and coordinate quarterly and special meetings of the WLC Alumni Association Board, alumni engagement events, and other alumni events.
  • Assess and evaluate the effectiveness of programming and identify areas of improvement.
  • Serve as the Continuing Legal Education (CLE) point of contact, working directly with the PA CLE Board. Seek approval for programs or events eligible for CLE credit; maintain CLE approval to authorize credit; track and coordinate the awarding of CLE credit to attendees.
• Secondary Responsibilities
  • Develop and coordinate publicity for law school events, including email distributions and promotion to outside organizations.
  • Manage and edit web content related to all law school events.
  • Perform other job-related duties as assigned to support departmental needs and align with the mission, values, and goals of the Commonwealth Law School Student Services and Widener University.

Requirements

• Bachelor’s degree.
• Three (3+) years of experience in arranging the logistics of events, including catering, registration, and site setup. An equivalent combination of experience and education may be considered.
• Strong organizational, analytical, and interpersonal skills.
• Excellent project-management skills, including experience managing timelines and multiple projects.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to work with teams to accomplish goals.
• Excellent verbal and written communication skills.
• Ability to work with diverse populations.
• Strong relationship-building experience.
• Ability to articulate the University’s mission and values.
• Highly adept at identifying potential issues related to events, recommending options, and implementing solutions.
• Resourceful approach to planning and execution.
• Experience in crafting and managing a budget.
• Commitment to delivering excellent customer service.

Qualifications

Preferred:

• Experience working within a higher education environment, preferably law school events.
• Experience with both on-site and off-premises event planning.
• Experience with software to prepare flyers, invitations, and posters.

Physical Requirements

• Ability to sit at a desk or workstation and use a computer for extended periods (two or more hours at a time).
• Basic manual dexterity, the ability to lift and carry up to 25 pounds, and mobility to travel between workstations and multiple campus buildings.
• Regular standing, walking, and stair climbing, as well as occasional bending, stooping, and kneeling.
• Must have a valid driver’s license.
• Some evening and weekend work will be required to support student events.