Student Employment Coordinator

About the role

The Student Employment Coordinator oversees the student employment process at UC Santa Cruz, focusing on enhancing career readiness and professional development for students.

Responsibilities

• Determines appropriate UC Santa Cruz payroll and work authorization documents for all new student employees.
• Leads new student employees through the hiring and authorization process.
• Coordinates all completed payroll forms by reviewing for completeness and accuracy.
• Troubleshoots errors in the new student hiring process and determines appropriate solutions, consulting with key stakeholders.
• Communicates with students, employers, and timekeepers, answering general questions related to student employment procedures.
• Routinely reviews new student employee forms and documentation completed by the team of student assistants and communicates errors and changes throughout the employment process.
• Manages current and future employment databases and systems, including Tracker, UCPath, and Handshake.
• Attends UC-wide and required meetings to ensure accurate and timely information about requirements, compliance, and management of databases.
• Reviews and cleans data and entries in platforms like Tracker and Handshake to ensure accurate information and to meet compliance requirements, leveraging student assistants to aid in this process.
• Recruits and hires a team of student assistants who review new student employee forms and Handshake job postings.
• Provides training on student employment procedures, evaluating job postings, and their role in reviewing student employment information.
• Leads bi-weekly team meetings for student assistants, providing ongoing professional development and training.
• Provides supervision and end of quarter evaluations.

Requirements

• High school diploma or equivalent experience and/or training.
• Demonstrated clerical and organizational skills with strong attention to detail.
• Strong interpersonal skills sufficient to connect with all levels of staff, students, and external constituents in a respectful, supportive, yet authoritative manner.
• Demonstrated ability to take initiative and work independently in a goal-oriented, team-based environment.
• Demonstrated ability to effectively prioritize a heavy volume of workload with pressure of deadlines and constant interruptions.
• Excellent written communication skills.
• Able to perform accurate data entry and proofread work carefully.
• Able and willing to learn and use new computer programs and applications as required by the unit or campus.

Qualifications

• High school diploma or equivalent experience and/or training.
• Demonstrated clerical and organizational skills with strong attention to detail.
• Strong interpersonal skills sufficient to connect with all levels of staff, students, and external constituents in a respectful, supportive, yet authoritative manner.
• Demonstrated ability to take initiative and work independently in a goal-oriented, team-based environment.
• Demonstrated ability to effectively prioritize a heavy volume of workload with pressure of deadlines and constant interruptions.
• Excellent written communication skills.
• Able to perform accurate data entry and proofread work carefully.
• Able and willing to learn and use new computer programs and applications as required by the unit or campus.

Skills

• Basic knowledge of employment procedures and State and Federal hiring guidelines.
• Basic knowledge of UC programs, career services, recruiting and staffing methods, and employment trends.

Benefits

N/A

Pay

Budgeted Salary: $32.92 - $35.29 / Hourly. Salary commensurate with skills, qualifications and experience.

Schedule

Full-time, FixedPercentage of Time: 100%, 40 Hours per Week