Student Affairs Administrator

About the role

The Committee on Data Science (CDS) includes faculty from several departments across the University of Chicago, with a core group in the Departments of Statistics and Computer Science. The CDS is a collaboration of scholars, researchers, educators, and practitioners pursuing the methodological, societal, and domain-oriented challenges of our increasingly data-centric world. CDS is the home of graduate and undergraduate programs in data science.

Responsibilities

• Provides staff support for graduate students, working closely with the CDS chair, Director of MSDS, and other key leaders.
• Manages course scheduling; manages student academic records and the quarterly registration process for PhD and MSDS students through the University’s Academic Information System.
• Develops positive and active working relationships with internal and external constituents including but not limited to the PSD Dean of Students (DOS) and College Dean of Students offices, Registrar, UChicagoGRAD and Career Advancement, Student Health and Counseling Services, Office of International Affairs, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest.
• Attends the monthly Student Affairs Administrator meetings to stay abreast of policy changes and learn best practices, and attends Convocation each spring.
• Works with PSD DOS office on accommodations implementation for students with SDS accommodations.
• Manages the quarterly student pay process on behalf of the department (including tracking supplemental stipends, external fellowships, and teaching assistant/ grader payments), and coordinates with leadership within the Local Business Center and PSD Dean of Student’s Office to submit accurate position and account information for PhD and MSDS student.
• Issues assignment letters to students for union positions.
• Tracks teaching by confirming course information for students in Primary Teaching Assistantship roles.
• Supports the CDS admissions process, including graduate student application management and reporting through the Slate system, and campus visits for invited students.
• Supports communications, planning and scheduling of orientation activities for matriculating PhD and MSDS students and maintains the CDS website.
• Manages and assists with administrative activities, including but not limited to, processing reimbursements, maintaining operational metrics, and management of external benchmarking and certification submissions.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
• Performs other related work as needed.

Requirements

Education: Minimum Qualifications Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: Preferred Qualifications Education: Bachelor’s degree. Technical Skills Or Knowledge: Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite. Preferred Competencies Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, and faculty.Strong attention to detail and ability to follow guidelines, policies and protocols.Excellent interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and ability to maintain confidentiality.Ability to work independently, take direction, and achieve consensus.Excellent organizational skills, problem solving ability, and attention to detail.Familiarity with the University environment.

Qualifications

Education: Bachelor’s degree. Technical Skills Or Knowledge: Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite. Preferred Competencies Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, and faculty.Strong attention to detail and ability to follow guidelines, policies and protocols.Excellent interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and ability to maintain confidentiality.Ability to work independently, take direction, and achieve consensus.Excellent organizational skills, problem solving ability, and attention to detail.Familiarity with the University environment.

Skills

Strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web), including a strong knowledge of Microsoft Office Suite.

Benefits

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.