Administrative Assistant

Essential Functions

• Answers, screens, and transfers phone calls from external sources and internal transfers.
• Welcome and direct visitors and clients visiting the Maguire Sioux Falls campus.
• Maintain filing systems as assigned.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
• Data entry into ERP systems
• Respond to and resolve administrative inquiries and questions across the company for both on-campus team members and remote staff.
• Cook up and schedule travel, meetings, and appointments for managers or supervisors.
• Prepare meeting agendas and offer administrative support for business meetings.
• Prepare, maintain, and send company-wide announcements.
• Record and distribute minutes or other records for meetings.
• Maintain office supplies on campus and coordinate maintenance of office equipment.
• Prepare mailings and shipping services, including daily mail runs.
• Organize catering and food deliveries for company events.
• Lead special projects as assigned.

Qualifications

• A High School Diploma or equivalent; five years of related experience in a fast-paced construction environment preferred.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office and ability to learn new programs.
• Excellent verbal and written communication skills.
• Team-oriented person who can focus on the details.
• A professional attitude when dealing with internal and external customers.

Work Environment

• Majority of the time is spent in an office environment.
• Prolonged periods sitting at a desk and working on a computer.
• Occasionally lift and/or move up to 25 pounds.

At Maguire, we believe in protecting and storing quality water. We do this by being the best water tank company for our customers and employees.

Maguire is an Equal Opportunity Employer (EOE). Maguire complies with all applicable federal, state and local laws regarding hiring and employment. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.