Student Accounts and Billing Support Specialist

About the role

We're seeking a customer-focused professional to join a busy student financial services team as a front-line support specialist. In this role, you'll be the go-to resource for students, families, faculty, and staff who have questions about tuition charges, account balances, payments, and billing policies. You'll work across several communication channels including phone, email, a support ticket platform, scheduled video meetings, and face-to-face interactions, helping people get clear answers and quick resolutions. This is a fully on-site role; regular in-person attendance is required.

What You'll Do

• Act as the first point of contact for questions about tuition, fees, and account activity via phone, email, ticketing software, virtual meetings, and walk-in visits
• Investigate and resolve inquiries related to:
  • Tuition charges and mandatory fees
  • Account balances and payment history
  • Refunds and payment plan enrollment
  • Billing statements and late fee assessments
  • Account holds and third-party sponsor billing
• Clearly explain billing policies, payment deadlines, and available payment arrangements to students and families
• Enter approved corrections and account adjustments following established procedures
• Log all customer interactions thoroughly in the organization's CRM or case management system
• Manage a queue of support tickets, meeting response-time and resolution goals
• Hold scheduled one-on-one virtual sessions to walk students through more complicated account issues
• Deliver friendly, professional service to walk-in visitors while juggling multiple tasks at once
• Partner with financial aid, registrar, admissions, housing, and academic department contacts to track down answers and resolve issues
• Help students learn to use online payment and account management tools
• Know when to loop in a supervisor for policy questions or complex escalations, while still owning the outcome for the customer
• Handle student financial records with strict confidentiality, in line with FERPA requirements
• Pitch in extra during high-volume periods like registration, billing cycles, and start/end of term
• Flag patterns in customer questions and suggest ways to improve processes or communications

Required Skills and Experience

• Associate's or bachelor's degree
• 2-3 years of customer service experience in banking, finance, billing, or higher education background preferred
• Hands-on experience with a CRM platform (e.g., PeopleSoft or similar)
• Experience with ticketing/case management software (e.g., Zendesk or comparable)
• Working knowledge of Microsoft Office (Outlook, Word, Excel)
• Background in a college/university billing or student accounts office
• Familiarity with student information systems such as PeopleSoft, Workday Student, or Colleague
• Understanding of FERPA and general tuition billing practices
• Experience in a call center or shared-services support environment
• Strong verbal and written communication skills
• Comfort managing multiple communication channels at once (phone, email, chat, in-person)
• Solid problem-solving and analytical skills

Pay

$21.00 - $23.00 / hr