Storekeeper/Acquisitions Specialist II - CL

This recruitment may be used to fill future vacancies in other bureaus throughout the City.

About the role

The Materials Specialist II (Storekeeper/Acquisition Specialist II - CL) is a member of a team responsible for performing work tasks in support of managing materials, such as purchasing, receiving, storing, and disbursing goods and services including stock and non-stock items. Work is performed in outside yard areas and/or indoor storage facilities, as well as maintaining control of bureau assets in accordance with acceptable inventory control principles and practices. May work at an independent or autonomous location or unsupervised work site.

This position will provide goods and services through the Materials Distribution Centers located at the Albina Yard facility on North Mississippi Avenue and the Kerby MDC on N. Kerby Avenue. Each position will flex/rotate between both locations with other staff. The role involves operating multiple types of material handling equipment and becoming certified to operate when required. The Materials Distribution Centers supply all materials to maintain the transportation infrastructure and equip and support its craftspeople. This includes using City fleet to pick up and transport materials to warehouse/yard locations or crew worksites in the field.

Public Works Services is considered essential during emergency conditions, and all employees are called on to support and respond to the City's transportation and logistics needs as first-line responders. The position requires reporting to work during inclement weather emergencies.

Responsibilities

• Advise and ensure adherence to appropriate purchasing procedures/regulations to other bureau staff.
• Requisition and/or purchase supplies, equipment, and services up to delegated limit.
• Receive, stock, issue, disburse, ship, and dispose of materials; coordinate efforts with other staff, various end users, and vendors; ensure compliance of received materials with applicable technical specifications and communicate any special handling and storage requirements.
• Reconcile procurement card statements; prepare invoices for payment and may maintain petty cash.
• Create and maintain computer records and perform other tasks as assigned while maintaining a safe, orderly, clean distribution environment.
• Serve as the primary resource on technical issues related to the function; respond to calls to work during emergencies and may be trained and appointed as a team member of City of Portland/Bureau Emergency Management Structure for Logistics.
• Operate forklifts, pallet jacks, hand trucks, overhead cranes, and other material handling equipment, including use of large articulated front-end loaders.

Requirements

• Experience with sound inventory and materials management principles with the ability to apply those principles effectively and efficiently to maintain multiple material distribution center sites under various and sometimes challenging conditions.
• Experience evaluating, selecting, and purchasing goods/services/materials and following applicable laws/regulations/codes as they relate to purchasing.
• Experience communicating effectively and providing excellent customer service to a variety of diverse customers.
• Ability to read and apply technical specifications related to a product and effectively explain the range and application of goods and services to diverse customers.
• Experience using standard computer software and computer-assisted business software such as automated inventory control and asset management database control software like SAP, Oracle (Synergen), Infor Operations and Regulations (O&R), MAXIMO, MicroMain, Bartender, and/or other similar software programs.
• Ability to work independently with minimum supervision and utilize problem-solving skills to create solutions and process improvements.
• Valid state driver’s license and acceptable driving record at the time of hire.
• Forklift certification – within 3 months of hire for assigned equipment (training provided).

Qualifications

Applicants should demonstrate the following attributes:

• Organized: Able to work on a multitude of tasks and maintain flexibility and understanding when reacting to various situations in a fast-paced work environment.
• Excellent Communicator: Effective communicator to diverse groups of technical and non-technical individuals, proficient verbally, electronically, and in writing while utilizing confidentiality when needed.
• Problem Solver: Identify problems early and utilize active listening and effective communication to find resolutions.
• Results Driven: High pace, dynamic role requiring effective management of competing priorities with a focus on finishing tasks in a timely, accurate, and professional manner.
• Ethically Minded: Public employees have an absolute obligation to put the public’s interest before their own direct or indirect personal interests. This position maintains the public’s trust and confidence while investing the City’s funds.
• Equity Focused: Ability and passion for ensuring fiscal responsibility in the role as a purchasing agent, including pausing and looking at each project through an equity lens.

Schedule

Flexible schedule; eight/nine/ten-hour shifts Monday - Friday.

Work Location

Multiple locations:

• 2929 North Kerby Avenue, Portland, OR 97227
• 3150 North Mississippi Avenue, Portland, OR 97227

Benefits

Please check the City’s benefits tab for an overview of benefits for this position. This classification is represented by Portland City Laborers 483 (PCL). To view the labor agreement, visit http://www.portlandoregon.gov/bhr/27840.