Stock Administrator

About the Role

The Stock Administrator will be responsible for the operational execution, compliance, reporting, and administration of the company’s global equity programs. This role ensures the accuracy and integrity of all equity data within stock plan systems, manages internal SOX controls, and works closely with employees and cross-functional partners across HR, Finance, Legal, and other business functions to deliver a high-quality equity administration experience.

Responsibilities

• Process stock grants, vesting events, exercises, forfeitures, cancellations, repurchases, and distributions.
• Manage monthly equity grant cycles.
• Maintain equity records in third-party stock administration systems.
• Coordinate with transfer agents and stock plan service providers.
• Perform equity reconciliations and audits.
• Ensure accuracy and integrity of stock plan data.
• Analyze compensation and equity-related data.
• Support reporting and operational metrics.
• Support payroll and tax reporting for equity transactions.
• Manage SOX compliance audits and maintain internal SOX-compliant documentation and internal controls.
• Support insider trading compliance and blackout period administration.
• Review Section 16 filings (Forms 3, 4).
• Monitor regulatory and legislative developments affecting equity compensation.
• Support preparation of proxy statement compensation tables.
• Assist with SEC-related compensation disclosures.
• Participate in executive and equity compensation data surveys.
• Work closely with HR, Finance, Legal, Tax, Payroll, Communications, transfer agents, and external vendors.
• Respond to employee equity-related inquiries.
• Drive process improvements and operational efficiencies.

Qualifications

• 5+ years’ experience in compensation or other related HR functions, with direct experience in equity compensation.
• Strong data analytical skills.
• Advanced MS Excel skills.
• Excellent attention to detail; must be thorough and meticulous in their work.
• Ability to maintain a high level of confidentiality and work with sensitive information.
• Strong written and verbal communication skills.
• Highly collaborative and team-oriented.
• Bachelor’s degree required.

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We celebrate diversity and are committed to creating an inclusive environment for all employees.