STEPS Flex Office Administrative Support Talent Pool

Department: STEPS Temporary Employment
Location: Lexington, KY
Type: Temporary, Full-Time

About the Opportunity

This is a pool position, which means qualified candidates will be considered for current and future temporary or project-based assignments across multiple departments. Assignments may vary in length, scope, and responsibilities, offering valuable experience and exposure to different teams and functions.

As a STEPS Flex Office Administrative Support Talent, you would serve as a key point of contact for daily office activities and provide a wide range of administrative, operational, and customer support services.

Responsibilities

• Serve as the first point of contact by greeting visitors, answering phones, and responding to emails and inquiries to ensure prompt, professional communication
• Manage calendars, schedule appointments, and coordinate meetings and events
• Support daily office operations, including mail and package distribution and front desk activities
• Route forms, requests, and communications to ensure timely processing and workflow
• Assist with purchasing, payment processing, and basic financial tracking
• Maintain organized filing systems, records, and document management processes
• Coordinate logistics for meetings, events, and engagement activities (e.g., scheduling, catering, communications)
• Assist with onboarding activities, including workspace readiness and basic access coordination
• Maintain office supplies, promotional materials, and inventory
• Support general administrative projects

Requirements

• AA degree
• At least 1 year of related experience in office/clerical duties
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to regularly sit for extended periods at a computer workstation and perform tasks with repetitive motions (such as typing)
• Ability to walk extensively throughout the university, occasionally with objects weighing up to 25 lbs.

Skills

• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Professionalism, discretion, and sound judgment
• Ability to work both independently and collaboratively

Preferred Qualifications

• 2+ years of related experience in office/clerical duties

Pay

$15.00 - $21.00/hour

Schedule

• Typically Monday through Friday, varying shift hours between 8:00 am and 5:00 pm; hours and days of week subject to change to meet job and departmental business needs
• Hours per week can range from 15 to 40 hours