Office Administration / Recruiting Support
About the Role
Home Instead Long Beach is looking for a full-time Office Administrator & Recruiting Support professional to help keep our office organized and support the hiring and onboarding of our Care Professionals. This role combines day-to-day office administration with hands-on recruiting and onboarding support. You'll help keep candidates engaged, new hires moving through the process, and our office running smoothly.
Why Join Home Instead Long Beach?
Since 1999, Home Instead Long Beach has helped seniors remain safe, independent, and comfortable at home. Behind that care is a team of people working together to support our clients, families, and Care Professionals.
What Success Looks Like
You're organized, approachable, and great at follow-through. You enjoy talking with people, but you're just as comfortable working behind the scenes to make sure the details are handled. You can answer a call, follow up with an applicant, prepare onboarding paperwork, order office supplies, and shift priorities when the day changes. Most importantly, you're someone the team can count on to follow through and get things done.
What You'll Do
- Welcome applicants, employees, clients, families, and visitors to the office
- Answer and direct incoming phone calls
- Communicate with applicants and provide timely follow-up
- Schedule and conduct interviews and assist with candidate coordination
- Help keep applicants moving through the hiring process
- Prepare new-hire paperwork and onboarding materials
- Assist with orientation scheduling and preparation
- Track hiring requirements and follow up on outstanding documents
- Maintain organized employee and administrative records
- Prepare documents, correspondence, and other office materials
- Order and maintain office supplies and inventory
- Assist with meetings, trainings, employee communications, and office events
- Provide general administrative support to the office team
- Jump in and help as office priorities change
What We're Looking For
- Previous administrative, office, receptionist, recruiting support, or similar experience
- Strong communication and customer service skills
- Excellent organization and attention to detail
- Strong follow-through — you don't let things fall through the cracks
- Comfortable communicating by phone, email, and in person
- Able to manage multiple priorities in a busy office
- Comfortable using Microsoft Office, email, and web-based systems
- Able to learn new technology and processes quickly
- Professional and able to handle confidential information appropriately
- Dependable, collaborative, and willing to jump in where needed
- Experience with recruiting, onboarding, HR administration, home care, senior care, healthcare, or a fast-paced service environment is a plus
Benefits
- Competitive hourly pay based on experience
- Medical, dental, and vision insurance
- Paid vacation, sick time, and holidays
- 401(k) with company match
- Employee Assistance Program
- Ongoing training and development
- Supportive leadership and a collaborative team environment
Pay & Schedule
$22-$24/hour | Full-Time | Monday-Friday | In-Office | Long Beach, CA