State Investments and Banking Outreach Assistant

JOB OPPORTUNITY ANNOUNCEMENT Position Title: State Investments and Banking Outreach Assistant Division: State Investments and Banking Classification: Exempt Domicile: Chicago Salary: $65,000- $75,000 Position Summary: The State Investments and Banking Outreach Assistant provides administrative, logistical, and program support to the Director and Deputy Director of Outreach. This role assists with outreach coordination, stakeholder communication, data management, event preparation, and general office operations for the State Investments and Banking programs, including Illinois Funds, ePAY, and Invest in Illinois programs. The State Investments and Banking Outreach Assistant ensures smooth execution of outreach activities and serves as a primary support resource for the outreach team. Attendance is an essential function of this position. Duties and Responsibilities: Provide administrative support including scheduling, correspondence, document preparation, and recordkeepingAssist with outreach coordination by preparing materials, tracking contacts, and supporting follow‑up with local governments, state agencies, and financial institutionsMaintain stakeholder databases and update CRM systems, such as Salesforce for the ePAY and Illinois Funds programsSupport event logistics for conferences, trainings, and presentations for the ePAY and Illinois Funds programsPrepare reports and data summaries for internal use and public dissemination for the ePAY and Illinois Funds programsAssist with marketing execution by coordinating materials, reviewing content, and supporting vendor deliverables for ePAY and Illinois Funds programsRespond to inquiries from program participants and external stakeholders for the ePAY and Illinois Funds programsSupport special projects as assigned Auxiliary Responsibilities: Assist with procurement, invoice processing, and vendor coordinationMaintain organized digital and physical filing systemsSupport internal training logistics and documentationPerform other duties as assigned Specific Skills: Strong organizational and administrative skillsExcellent written and verbal communicationAbility to manage multiple tasks and deadlinesProficiency in Microsoft Office; experience with Salesforce preferredCustomer service orientation and professionalism Education and Work Experience: Associate’s Degree or Bachelor’s Degree in Business Administration, Communications, Public Administration, Marketing, or a related field preferred; one (1) or more years of experience in administrative support, customer service, communications, or government operations; or an equivalent combination of education and experience. Illinois State Treasurer Employee Benefits: As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension ProgramCompetitive Group Insurance Benefits including Health, Life, Dental and Vision InsuranceUp to 4 Paid Personal Business Days annually12 Paid Sick Days annually (Sick days carry over from year to year)15-25 Days of Paid Vacation time annually - (15 days in year one of employment)13 Paid Holidays annually, 14 on even numbered years, and 1 Floating Holiday12 Weeks Paid Parental LeaveDeferred Compensation Program - A supplemental retirement planOptional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)Federal Public Service Loan Forgiveness Program eligibilityCommuter Savings Program (Chicago only) For more information about our benefits please visit: https://cms.illinois.gov/benefits/stateemployee.html Application Process: Please visit https://illinoisstatetreasurer.applytojob.com/apply to apply by completing the online application, upload a resume and letter of interest. Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability. Powered by JazzHR MO7q3KiZRe