Staffing Specialist

About the role

Schedules all levels of nursing department staff according to budgeted allocations, identifies department-wide and unit specific deficits, arranges adequate coverage for shifts, processes nursing department payroll, tracks and schedules staff assignments, and updates employee information.

Responsibilities

• Reviews nursing department schedule to ensure all work schedules/shifts are filled/covered
• Arranges coverage utilizing existing and potential resources to maintain cost-effective solutions and appropriate staffing ratios
• Utilizes computerized scheduling system and manual reports to track, schedule, and record staff assignments and attendance activities
• Verifies and retrieves data, generates management reports, and collaborates with stakeholders to manage payroll activities
• Communicates with nursing managers about per-diem and float qualifications, ensures department scope meets needs and expectations, facilitates operational improvements, responds to crises, makes decisions, monitors staffing, encourages use of benefit time, maintains confidentiality, controls information flow, reviews payroll and staffing reports for accuracy
• Provides functional guidance to new employees regarding clerical operations, nursing work-scheduling system, department policies and procedures
• Performs other clerical activities such as daily paperwork, filing, maintaining manuals, preparing reports, etc.

Requirements

Basic knowledge: High school diploma or equivalent, ability to handle stressful situations, excellent communication and customer service skills, organizational and analytical ability, interpersonal skills, familiarity with personal computers and mainframe-based system applications, proficient typing and computer keyboard skills, organizational skills, experience 2-3 years preferred.

Qualifications

Familiarity with hospital personnel and payroll policies and union contracts, ability to perform fine motor skills, independent action following established policies and procedures under general supervision, organizational and analytical ability to arrange schedule considering multiple criteria and priorities, experience with computerized scheduling systems and manual reports, interpersonal skills to interact with a variety of hospital personnel, fast-paced office environment with urgent conditions associated with addressing staffing schedule changes.

Skills

Excellent communication and customer service skills, organizational and analytical ability, proficiency in computer applications, ability to handle stressful situations, ability to multi-task, interpersonal skills, ability to follow established policies and procedures, ability to refer complex problems to supervisor, ability to perform fine motor skills, ability to perform independent action, ability to organize schedule considering multiple criteria and priorities, ability to perform clerical activities such as daily paperwork, filing, maintaining manuals, preparing reports, etc., ability to review payroll and staffing reports for accuracy.

Benefits

N/A

Pay

$22.04-$36.37

Schedule

Variable