Staffing Specialist

Responsibilities

• Identifies staffing needs for the division on a daily basis to ensure the assigned division operates effectively and efficiently.
• Makes recommendations for reallocation and proactive planning for unit staffing on a daily, weekly and weekend basis.
• Evaluates and assesses payroll reports comparing reported time to bi-weekly payroll reports and identifies discrepancies in a timely manner to ensure the accuracy of employee pay.
• Distributes payroll on a bi-weekly basis according to established procedures.
• Contacts employees to fill vacant shifts daily and/or weekly to ensure units are staffed appropriately.
• Ensures employee contact data is maintained and current.
• Compiles and maintains current productivity based staffing requirements for assigned division. Updates ANSOS as required.
• Evaluates and obtains approval for overtime shifts when applicable to fill critical vacant shifts and maintain acceptable productivity to ensure patient safety.
• Communicates with on-coming/off-going supervisors regarding status of staffing in the assigned division.
• Maintains a positive working relationship and rapport with division managers and house supervisors to complete work efficiently.
• Trains others to perform work duties as necessary to provide coverage for workload.

Job Accountabilities

• Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
• Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
• Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.