Staffing Coordinator - Hybrid

About the role

Staffing Coordinator at Providence St. Vincent Medical Center responsible for creating nursing schedules, entering staffing requests, reviewing Kronos timecard changes, ensuring correct pay codes, approving unit timecards, and maintaining accurate records. The position is full‑time day shift (40 hrs/week) with flexible 8‑ or 10‑hour days, predominantly remote with required monthly onsite meetings; candidates must be local to Portland, OR.

Responsibilities

• Create nursing employee schedules.
• Enter staffing requests such as PTO, MDO, etc.
• Review changes in Kronos on a daily basis (reconciliation of timecards).
• Ensure the appropriate Pay Code is entered for staff.
• Approve unit timecards at the close of each Pay Period.
• Ensure schedules are entered as complete as possible before posting.
• Review timecards for accuracy and edit if needed prior to approval.
• Scan paper copies of changes to the appropriate department.

Requirements

• 2 years of experience working with Kronos or another comparable electronic timekeeping/attendance system.

Qualifications

• 1 year of staffing/scheduling experience (preferred).

Skills

• Proficiency with Kronos timekeeping system.
• Scheduling and staffing coordination.
• Attention to detail for timecard accuracy and pay code entry.
• Ability to work remotely with occasional onsite attendance.

Benefits

• Retirement 401(k) Savings Plan with employer matching.
• Health care benefits (medical, dental, vision).
• Life insurance.
• Disability insurance.
• Time off benefits (paid parental leave, vacations, holidays, health issues).
• Voluntary benefits.
• Well‑being resources.

Pay

Base pay range: $21.16 – $32.37 per hour. Additional compensation may be available for shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, or bonus opportunities.

Schedule

Full‑time, day shift (40 hours per week). Flexible 8‑ or 10‑hour work days. Predominantly remote with required onsite team meetings approximately once a month; candidates must be located in the local Portland area.