Staffing Asst

Major Responsibilities

• Coordinates staffing for all units based on projected needs as identified by department leadership.
• Serves various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
• Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services.
• Maintains agency personnel records including: hours worked, licenses, orientation, evaluations, etc.
• May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
• Processes scheduling data and completes related records for payroll.
• Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
• Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
• Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
• Maintains and updates department files, binders, logs, etc.
• Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
• Monitors department office equipment and troubleshoots minor problems.

Qualifications

• Licenses, Registrations, and Certifications: None Required
• Education: High School Graduate
• Experience: Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
• Knowledge, Skills & Abilities: Good interpersonal and communication (oral and written) skills. Ability to work well within a team. Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems. Ability to exercise independent judgment and demonstrate excellent problem-solving skills. Demonstrated accurate data entry skills. Ability to work under pressure in a fast paced environment.