Staffing and Central Supply Coordinator (CMT)

About the role

We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Your legacy of excellence begins when you join us at Sherbrooke Village.

Essential Functions of Staffing Coordinator

• Maintain a current listing of all resident care employee phone numbers.
• Update business office with current posting of all department managers' phone numbers.
• Maintain daily tardy and absenteeism calendars.
• Report to Director of Nursing (DON) all employees with excess tardiness or absenteeism in accordance with the center policy.
• Work with Human Resources (HR) and Director of Nursing (DON) when scheduling modified work duty employees in accordance with work restrictions and center policy.
• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.
• Aid employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Coordinate variances with Director of Nursing (DON).
• Aid in completions and filings of designated reports in accordance with established policies and procedures.
• Accepts other duties as assigned.

Essential Functions of Medical Records / Central Supply Clerk

• Maintains regulatory requirements, including all federal, state, local regulations, and accrediting organization standards.
• Always maintains resident confidentiality.
• Completes Inservice and returns in a timely manner.
• Attends annual review and department Inservice as scheduled.
• Actively participates in performance improvement and continuous quality improvement (CQI) activities.
• Maintain established medical record files; culls medical records in accordance with center and state-specific regulations.
• Pulls written medical record requests by established deadline.
• Maintains 100% accuracy of the medical record locator report to ensure it is complete and accurate and updates by end of week.
• Sigs out medical records from the department using the medical record locator.
• Fills out returning medical records from the medical record locator by end of shift.
• Filings loose reports by the end of the shift.
• Maintains a high accuracy rate in filing of loose reports and resident records.
• Establishes and maintains supplies inventories.
• Filings complete medical records in the storage area and department daily.
• Aids in retrieving medical records for physician completion.
• Is familiar with SNF and medical record documentation retention and schedules.
• Answers telephone in a timely and polite manner.
• Participates in recording information for performance improvement activities.
• Demonstrates knowledge of computer system.
• Willing to accept additional assignments.
• Supports and maintains a culture of safety and quality.
• Collects and fills supply requisitions and delivers to the unit/floor.
• Orders supplies from designated vendors, with supervisors’ approval.
• Receives supply shipments and routes packing slips to appropriate department heads.
• Maintains an organized and neat storage area.
• Maintains accurate inventory records.
• Performs other duties as assigned.

Qualifications

• CNA License for the state of Missouri is required.
• Prior experience scheduling, screening, and selecting job candidates in various clinical roles within a long-term care setting is preferred.
• Candidates must maintain a working email address and phone number for employer communication.
• Communication, Professionalism, Ethical Practice, Relationship Management.
• Maintain Confidentiality.
• Thorough and detail-oriented organization and management skills are highly desired.

EEO Statement

Our facility provides equal employment opportunities. We are committed to complying with all state, federal, and local laws that prohibit discrimination in employment, including recruitment, hiring, placement, promotion, transfers, compensation, benefits, training, programs, reductions in workforce, termination, and recall. Our facility strives to provide equal opportunity for employment to all individuals who are properly qualified and able to perform the duties of their employment, without regard to employees’ legally-protected characteristics (“protected class”) including: age, sex, race, color, creed, religion, national origin, ancestry, citizenship, marital status, pregnancy, medical condition, physical or mental disability, sexual orientation, gender identity, sex stereotyping, or genetic information.